FamilySearch Indexing: US, Vermont - Vital Records, 1760-1954 Field HelpsEdit This Page

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Introduction Project Instructions Birth/Death Field Helps Marriage Field Helps Updates and Discussion
 

Field Helps for Birth and Death Records

Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, an exact duplicate of another image, or unreadable, select the corresponding option from the list. If the data on the image does not match one of the record types being indexed in this project or if it is the back of a birth or death record, select No Extractable Data Image. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image.

Click here to see an example: No Extractable Data Image

Record Type
This project includes three record types: Birth, Marriage, and Death

To select the record type:

  1. Click in the Record Type field to see the down arrow.
  2. Click the down arrow at the right side of the field to display the options.
  3. Click the correct record type.

Click here to see an example: Death
 

Town/City

Type the name of the town or city where the event (birth, death, marriage) took place. If the town or city of the event was not specifically designated on the form, type the town or city in which the event was recorded.

The town or city was generally recorded at the top of the form or at the bottom. When not recorded on the front of the card, it may be on the reverse side. For earlier records (1700s and 1800s), the back of the card normally appears on the previous image. Click here for an example.

For later records that had a continuation of information on the back of the cards, the image appears on the next image. Click here for an example.

When an image of the back of the card is available, look at the back of the card for the town or city information, but return to the image of the front of the card to index the information along with the names and dates. Then return to the image of the back of the card and mark it as a No Extractable Data Image.

If the town or city name has been misspelled, spell it correctly. If it has been abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for or whether the name is actually misspelled, index what was written on the card excluding punctuation.

If the town or city was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Lyndon

County

The county name was generally not written on the records until the twentieth century. When it was recorded, it was usually written near the top of the form.

If the county has been misspelled, spell it correctly. If it has been abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for or whether the name is actually misspelled, index what was written, excluding punctuation.

If the county name was not recorded or was written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Orleans


State

Type the state or country where the event (birth, death, or marriage) took place.

If you are looking at the front of a card that does not indicate the state or country, go the previous or next image to see if the information was recorded on the back of the card. If it was, then return to the image of the front of the card to index the information along with the names and dates. Then return to the image of the back of thecard, and mark the image of the back of the card as a No Extractable Data Image.

If the state has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for or whether the name is actually misspelled, index what was written on the card excluding punctuation.

If the state was not written or stamped on the form or was written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Vermont

 

Birth Field Helps

Child's Given Names

Names were usually recorded at or near the top of the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as baby or infant, with the names. If a given name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: James M

Child's Surname

Names were usually recorded at or near the top of the record.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Child's Given Names field.

Do not include titles or terms, such as baby or infant, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

Do not assume the child's surname from the parent's surname. If the surname was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Drew


Child's Titles or Terms

Type titles or terms, such as baby or infant, that were recorded with the child's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Tab


 

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Mar

 

Birth Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: 4

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the record or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark the field as blank.

Click here to see an example: 1868


Gender

The gender may be listed in the title of the record or within the record.

Type either M for male or F for female.

Index the gender only if it was specifically recorded or if it can be determined by the relationship as a son or daughter. Do not assume a gender based on given names.

If the gender was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: M


Father's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the names. If a given name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Joseph P

Father's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Father's Given Names field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Fuller


Father's Titles or Terms

Type titles or terms, such as Sr, Jr, or Mr, that were recorded with the father's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Tab

Mother's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Miss or Mrs, with the names. If a given name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Gemma


Mother's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Mother's Given Names field.

Do not include titles or terms, such as Miss or Mrs, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Lessord


Mother's Titles or Terms
Type titles or terms, such as Miss or Mrs, that were recorded with the mother's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Tab


Death Field Helps

Deceased's Given Names

Names were usually recorded at or near the top of the record.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, with the names. If a given name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Lois Adell


Deceased's Surname

Names were usually recorded at or near the top of the record.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Deceased's Given Names field.

Do not include titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Fisher


Deceased's Titles or Terms

Type titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, that were recorded with the deceased's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Tab



Death Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If the month was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Apr


Death Day

Type the one- or two-digit number for the day.

If the day was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: 12


Death Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the record or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark the field as blank.

Click here to see an example: 1951


Age

Index only full years. If fractions of years were recorded, round down to the nearest full year. If less than one year was recorded or the child was stillborn, index the age as 0 (zero).

If the age was not recorded or was written as a variation of the word unknown, press Ctrl+B to mark this field blank.

Click here to see an example: 2


Deceased's Gender

The gender may be listed in the title of the record or within the record.

Type either M for male or F for female.

Index the gender only if it was specifically recorded or if it can be determined by the relationship as a son or daughter or spouse. Do not assume a gender based on given names.

If the gender was not recorded or was written as variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: M


Deceased's Father's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the names. If a given name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Geo

Deceased's Father's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Deceased's Father's Given Names field.

Do not include titles or terms, such as Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Bundy


Deceased's Father's Titles or Terms

Type titles or terms, such as Sr, Jr, or Mr, that were recorded with the deceased's father's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Tab


Deceased's Mother's Given Names

 The given names may be written either before or after the surname. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Miss or Mrs, with the names. If a given name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Lutheria


Deceased's Mother's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Deceased's Mother's Given Names field.

Do not include titles or terms, such as Miss or Mrs, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Guild


Deceased's Mother's Titles or Terms

Type titles or terms, such as Miss or Mrs, that were recorded with the deceased's mother's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Tab


Spouse's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as, Mrs, Sr, Jr, or Mr, with the names. If a given name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Samuel

Spouse's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type them in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Spouse's Given Names field.

Do not include titles or terms, such as, Mrs, Sr, Jr, orMr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Fisher


Spouse's Titles or Terms

Type titles or terms, such as Sr, Jr, Mr, or Mrs that were recorded with the spouse's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word unknown, press Tab to skip this field.

Click here to see an example: Tab


Next page : Marriage Field Helps
 

 

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  • This page was last modified on 15 October 2011, at 19:50.
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