FamilySearch Indexing: US, West Virginia Naturalization Records, 1814-1991 Field HelpsEdit This Page

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Introduction Project Instructions Field Helps Updates and Discussion
 

Record Fields and Indexing Instructions


Image Type

Click in the Image Type field, and then click on the option from the list that best describes the image.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If the image is blank, is an exact duplicate of another image, or is unreadable, select the corresponding option from the list. If the data on the image is not a naturalization record, select No Extractable Data Image. Press Tab or Enter,and, on the warning message, clickYes. Then continue to the next image

Click here to see an example: Normal

Given Names

The name is often written more than once on the document. Look through the entire document, and type the most complete version of the name. The given names may be written either before or after the surname. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in this field.

Do not include titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, with the names. If a given name was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Frederick Henry

Surname

The name is often written more than once on the document. Look through the entire document, and type the most complete version of the name. The surname may be written either before or after the given names. Be sure to type the names in the correct fields on the indexing screen. If you cannot determine if a name is a given name or a surname, index it in the Given Names field.

Do not include titles or terms, such as Miss, Mrs, Sr, Jr, or Mr, with the name. Do not include punctuation, except hyphens and apostrophes when they were written on the document as part of the name. Do not expand abbreviations. Type what you see in the document.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Selok

Age

Look through the entire document, and type the age if it was recorded.

Index only full years. If fractions of years were recorded, round down to the nearest full year.

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 26

Birth Year

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the record or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 1870

Birth Town or City

Look through the entire document to locate the birth town or city. Type the birth town or city just as it appears on the record and do not expand abbreviations. Multiple localities could have been recorded on the record with the birth town or city. Use the lookup list for assistance.

Do not use commas or other punctuation marks to separate multiple levels of localities.

If the place of birth was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: St Marys

Birth Country

Look through the entire document to locate the birth country. Type the birth country just as it appears on the record and do not expand abbreviations. Use the lookup list for assistance.

Do not use commas or other punctuation marks to separate multiple levels of localities.

If the place of birth was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Austria

Event Year

Look through the entire document to locate the event year for the record. This year was usually the file date for the event or the record, or date the record of naturalization was recorded, but not always. This year is usually the most recent date on the document.

Type a four-digit number for the year. If no year or only a two-digit number was recorded, you may be able to determine the year from other data on the record or from the previous or next image. If you still cannot determine the full, four-digit year, type what was written on the record.

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1905

Event County

Look through the entire document to locate the county in which the event was recorded.

If the county was misspelled, spell it correctly. If it was abbreviated and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If you are not sure what the abbreviation stands for, index what was written, excluding punctuation.

If the county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Marion >

Next page : Updates and Discussion

 

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  • This page was last modified on 14 June 2011, at 03:01.
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