FamilySearch Indexing: US, West Virginia Naturalization Records, 1814-1991 Project InstructionsEdit This Page

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  Project-Specific Indexing Instructions

Many Different Types of Naturalization Records

  •  The following links are examples of the different types of documents:
Petition for Naturalization
Petition, Oath of Witnesses, and Final Oath
Oath of Allegiance
Declaration of Intent
Naturalization Card File
Certificate of Naturalization Stub
Facts for a Naturalization Record
 Petition for Citizenship
  • Index each of these documents as a single, stand alone record by entering data in as many fields as possible and leaving the remainder of the fields blank.
  • When a single image includes a Declaration of Intention and a Petition for Naturalization that relate to the same individual, index these as a single record by finding the data for the record on any of the documents on the image.Do not mark the successive images as duplicates or no extractable data images.
  • While indexing you may find other types of documents, including certificates of arrival and letters or correspondence about an individual's naturalization. Do not index these records; mark them as No Extractable Data.

What to Remember as You Index This Project

  • Often, the oath of allegiance and the petition for naturalization are both on the same image. When they appear on the same image, index the oath of allegiance first; then create a new record, and index the petition for naturalization.
Click here for an example.
  • Often, two records of declaration of intent are on the same image. When they appear on the same image, index the declaration on the left side of the page first; then create a new record, and index the declaration on the right side of the page.
Click here for an example.
  • Often, the declaration of intent and the petition for naturalization are both on the same image. When they appear on the same image and refer to the same individual, index the declaration of intent and  the petition for naturalization as one record. Use the most complete information from either record to index the fields.
Click here for an example.
  • Often, it is difficult to know what year to index for each record. Look through the record and index the date the event was filed or recorded on. Listed below are two examples of which date to index.
Click here for an example.
Click here for an example.
  • When multiple images relate to the same individual, index each image separately as its own record.  Except, when a single image includes a Declaration of Intention and a Petition for Naturalization that relate to the same individual, index these as a single record by finding the data for the record on any of the documents on the image.
  • Do not mark the successive images as duplicates or no extractable data images.

Number of Records per Image

  • The data entry area of the indexing screen is set at one record per image. If your batch includes images with more than one record, you will need to add entry records to match the number of records on the image. To add entry records:
    • On the menu bar, click Tools.
    • Click Records per Image....
    • Click in the Number of records box, and type the number of records on the image.
    • Click OK.

Overlays

  • Overlays, which normally are small handwritten notes, are attached to some records.
  • Carefully read each overlay. If it contains data pertaining to the naturalization record, index the overlay as a separate record. If it does not contain any data pertaining to the naturalization record, do not index the overlay. Do not index the overlay if it contains employment information or letters and correspondence about the individual.
  • Overlays will often cover other records. In these cases, a separate image was usually made with the overlay removed. Therefore, do not try to index the data from the page that is covered by the overlay.

Highlights

  • Because of the many different forms found in this project, highlights are not available. You may use the ruler instead to follow a record across an image.

Using the Ruler:

  • If you choose to use the ruler, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To use the ruler:
    1. On the menu bar, click View.
    2. Select Show Ruler.

Handwriting Helps

  • Many of these records are handwritten. The handwriting help on the data entry screen may help you decipher the handwriting.
  • To access this help, on the toolbar just above the data entry area, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).
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Next page : Field Helps

 

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  • This page was last modified on 10 June 2011, at 21:41.
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