Indexing Projects - US, Illinois County Marriages 1810-1934Edit This Page

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FamilySearch Record Search This article contains instructions for indexing a collection of records online for FamilySearch.
Help index these records: http://familysearch.org/indexing
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Sample Images

Illinois County Marriages (10-0087) (10-0113) Example 1 DGS 4539312 72.jpg
Illinois County Marriages (10-0087) (10-0113) Example 2 DGS 4539320 40.jpg
 

Characteristics of This Project

  • All records are marriage records. 
  • When multiple images relate to the same marriage, index each image separately as its own record. Do not mark the successive images as duplicates or no extractable data images.
  • When a single image has more than one document that relate to the same marriage, index these as a single record by finding the data for the record on any of the documents on the image. 
  • There are up to 20 images per batch

Additional Information

Basic Indexing How-to's for this or any indexing project:

Click here for information to make your indexing easier and more accurate, along with helpful, short, how-to videos.


Project-specific Indexing Instructions

Many Different Types of Forms:

The following links are examples of some of the different types of documents:
Marriage License

Marriage Register

Handwritten Marriage Book

Combination Image

  • Each of these documents, except for registers, is to be indexed as a single, stand alone record by entering data in as many fields as possible and leaving the remainder of the fields blank.
  • Registers will have multiple records to be indexed. This means you will need to add additional entry lines for these images. (See the following topic for how to do this.)
  • Combination images have more than one type of document on one page, but all relate to the same marriage. Index these as one record by finding the information for the fields on any of the documents on the image.
  • Some records may span two images. Example of Two Image Record When this occurs, index all data for the record on the first image and mark the second image as No Extactable Data Image. To do this:
  1. Be connected to the Internet and be working online.
  2. Click on View.
  3. Scroll down, and click on ShowPrevious/Next Image.
  4. Click the Next Image button that appears.
  5. Index the record while viewing both images concurrently.
  • A person's name may be written more than once on a record. Index the most complete version of the name.

Number of Records per Image:

  • The data entry area is set at 1 record per image. When you encounter registers or images with more than one record, you will need to add additional entry lines to match the actual number of records on your image. To do this:
  1. On the menu bar, click Tools.
  2. Click Records per Image.
  3. Set the number of records to the actual number of records on the image.
  4. Click OK.

Indexing the first record of a batch: Example

  • When the first image of a batch begins with a partial record, start indexing at the first complete record.

Indexing the last record of a batch: Example

  •  When the last record on the last image is not complete:
  1. On the menu bar, click View
  2. Click Show Previous/Next Image.
  3. The previous or next image will be the image you see on the right side of the double screen.
  4. Click the Next Image button.
  5. Type the remaining data for the record being indexed.
  6. Return to normal view by clicking View and then Show Previous/Next Image.
  7. Submit the batch.

Overlays:

  • Overlays, normally small handwritten notes, are attached to many records.
  • Carefully read each overlay. If it contains data pertaining to a marriage, such as ages of the groom and bride or names of parents, index the overlay as a separate record. If it does not contain any data pertaining to the marriage, do not index the overlay.
  • Overlays will many times cover other marriage records. In these cases, there is generally a separate image that was taken with the overlay removed. Therefore, do not try to index the data from the page that is covered by the overlay. Click the following links to see examples:  

Example 1

Example 2

Highlights:

  • Because of the many different forms found in this project, highlights are not available. You may use the ruler instead to follow a record across an image.

Using the Ruler:

  • If you choose to use the ruler, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler, follow these steps:
  1. On the menu bar, click View.
  2. Select Show Ruler.

Handwriting Helps:

  • Many of these records are handwritten. It may be helpful to view the handwriting help now available on the data entry screen.
  • To access this help, on the toolbar just above the data entry area, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).


Project Revisions

Click here for the most common mistakes being made on this project, with examples and additional help on how to index this project correctly.

Field-by-field Help

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If there is no information to be indexed because the image is blank, is a duplicate, has no extractable data, or is unreadable, select one of these options. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image in the batch.

Click here to see an example: Normal

Page or Certificate Number

Type the page number or certificate number where the record appears.

If both a page number and a certificate number are on the document, index the page number and not the certificate number.

Register books may have been filmed with two pages on an image. If a record extends across two pages that both have page numbers, index the number of the first page. If records were written so that the entire record is on one page, index the page number from the page where the record was written.

If no page number or certificate number was recorded, press Tab to skip this field.

Click here to see an example: 35
 

Groom's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as Sr, Jr, or Mr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Jacob

 

  Groom's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as Sr, Jr, or Mr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Smith

 

Groom's Titles or Terms

Type titles or terms, such as Sr, Jr, or Mr, that were recorded with the groom's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mr

 

Groom's Age

Type the years of age in this field if they were recorded. Do not type a y after the number.

Do not index descriptive words, such as: "abt" or "full age."

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 27
 

Bride's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as Mrs or Miss. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Nancy N
 

Bride's Maiden Name

The maiden name may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as Mrs or Miss. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the maiden name was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Thomas
 

Bride's Titles or Terms

Type titles or terms, such as Miss or Mrs, that were recorded with the bride's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example:Miss
 

Bride's Age

Type the years of age in this field if they were recorded. Do not type a y after the number.

Do not index descriptive words, such as: "abt" or "full age."

If the age was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: 30

 

Event Day

Type the one- or two-digit number for the day that the event occurred. If more than one date appears on the record, index only one date according to the following priority:

Marriage date
License date
Consent date
Recording date
Any other date
Do not include descriptive words, such as: "about" or "abt."

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 16
 

Event Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

If more than one date appears on the record, index only one date according to the following priority:

Marriage date
License date
Consent date
Recording date
Any other date
Do not include descriptive words, such as: "about" or "abt."

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Oct
 

Event Year

Type the four-digit number for the year.

If more than one date appears on the record, index only one date according to the following priority:

Marriage date
License date
Consent date
Recording date
Any other date
If there is no year or only a two-digit number was recorded, it may be possible to determine the year from other data on the record or from the previous or next image. If it cannot be determined, type what was written on the record.

Do not include descriptive words, such as: "about" or "abt."

If the year was not recorded and cannot be determined, or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 1844
 

Groom's Father's Given Names

The name of the groom's father was not recorded on all documents. Look carefully to see if and where the name may have been written.

Index only the name of the father. Do not index the name of a guardian. If the document does not make it clear that a name is the father, do not index it. Press Tab to skip this field.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as Sr, Jr, or Mr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Moses
 

Groom's Father's Surname

The name of the groom's father was not recorded on all documents. Look carefully to see if and where the name may have been written.

Index only the name of the father. Do not index the name of a guardian. If the document does not make it clear that a name is the father, do not index it. Press Tab to skip this field.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as Sr, Jr, or Mr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jones

Groom's Father's Titles or Terms

Type titles or terms, such as Sr, Jr, or Mr, that were recorded with the groom's father's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Dr
 

Groom's Mother's Given Names

The name of the groom's mother was not recorded on all documents. Look carefully to see if and where the name may have been written. If the document does not make it clear that a name is the mother, do not index it.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as Mrs or Miss. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Eliza
 

Groom's Mother's Surname

The name of the groom's mother was not recorded on all documents. Look carefully to see if and where the name may have been written. If the document does not make it clear that a name is the mother, do not index it.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as Mrs or Miss. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example:Bradfield

Groom's Mother's Titles or Terms

Type titles or terms, such as Miss or Mrs, that were recorded with the groom's mother's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an exampleMrs 

Bride's Father's Given Names

The name of the bride's father was not recorded on all documents. Look carefully to see if and where the name may have been written.

Index only the name of the father. Do not index the name of a guardian. If the document does not make it clear that a name is the father, do not index it. Press Tab to skip this field.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as Sr, Jr, or Mr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: George W

Bride's Father's Surname

The name of the bride's father was not recorded on all documents. Look carefully to see if and where the name may have been written.

Index only the name of the father. Do not index the name of a guardian. If the document does not make it clear that a name is the father, do not index it. Press Tab to skip this field.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as Sr, Jr, or Mr. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Strohl

Bride's Father's Titles or Terms

Type titles or terms, such as Sr, Jr, or Mr, that were recorded with the bride's father's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mr

Bride's Mother's Given Names

The name of the bride's mother was not recorded on all documents. Look carefully to see if and where the name may have been written. If the document does not make it clear that a name is the mother, do not index it.

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as Mrs or Miss. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Sarah A

Bride's Mother's Surname

The name of the bride's mother was not recorded on all documents. Look carefully to see if and where the name may have been written. If the document does not make it clear that a name is the mother, do not index it.

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as Mrs or Miss. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Richards

Bride's Mother's Titles or Terms

Type titles or terms, such as Miss or Mrs, that were recorded with the bride's mother's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Mrs

Discuss This Project

There are several ways to ask questions or discuss this project. Choose your favorite:

Note: You will need an LDS or FamilySearch account to add to these pages, which is the same as the user name and password used for indexing.


 

 




 

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  • This page was last modified on 20 September 2014, at 00:42.
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