New York, Kings County Estate Records (FamilySearch Historical Records)Edit This Page
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|This article describes a collection of historical records available at FamilySearch.org.|
Access the records: New York, Kings County Estate Files, 1866-1923 .
This collection consists of records digitally obtained from the Kings County Surrogate's Court clerk for the years 1866 to 1923. Probate records were court documents and may have involved loose papers and/or bound volumes. These records were generally known as an estate file or probate packet. These files included all documents related to estate settlement, including settlement papers, inventories, receipts, and other records pertaining to the estates, including accounts, administrations, appraisals, minutes, bonds, petitions, guardianships, inventories and settlements. The wills for this collection are described separately.
Kings County was created in 1683 as one of the original counties. The county has kept probate records since the time it was created. The records were kept by the Surrogate Court. Probate records are generally recorded in the county where the person resided. Estates were probated for approximately 25 percent of the heads of households in the United States before 1900, whether or not the individual left a will. The percentage of heads of households listed in this collection of estate files will probably be higher than 25 percent because a much larger percentage of the New York population is represented in the estate files than in the will books. Wills are more likely to be found in rural communities than in larger cities and industrial areas.
For an alphabetical list of names currently published in this collection, select the Browse.
Probate records are used to legally dispose of a person’s estate after his or her death. The probate process transfers the legal responsibility for payment of taxes, care and custody of dependent family members, liquidation of debts, and transfer of property title to heirs from the deceased to an executor or executrix if the deceased had made a will, to an administrator or administratrix if the deceased had not made a will, or to a guardian or conservator if the deceased had heirs under the age of twenty-one, or if heirs were incompetent due to disease or disability.
The death date, residence, and other facts that were current at the time of the probate proceeding are quite reliable, though there is still a chance of misinformation. The records may omit the names of deceased family members and those who have previously received an inheritance, or the spouse mentioned may not be the parent of the children mentioned.
Probate records include petitions, inventories, accounts, decrees, oaths of executors, forms about guardians and other court documents. Information in entries includes:
- Name of testator or deceased
- Names of heirs such as spouse, children, and other relatives or friends
- Names of witnesses
- Residence of testator
- Lists of belongings, property, and so forth
- Document and recording dates. (Sometimes the date of death will be given. Recording dates are also used to approximate event dates, i.e., a letter of administration was usually written shortly after the time of death.)
How to Use the Record
Fill in the requested information in the initial search page. This search will return a list of possible matches. Compare the information about the ancestors in the list to what you already know about your ancestors to determine if this is the correct family or person. You may need to compare the information about more than one person to find your ancestor.
For tips about searching on-line collections see the on-line video at FamilySearch Search Tips.
To browse the collection you will need to follow this series of links:
⇒Select the "Browse" link in the initial search page
⇒Select the "County" category
⇒Select the "Surname Letter" category
⇒Select the "Individual's Name, Year of Probate" category which takes you to the images
Look at the images one by one comparing the information with what you already know about your ancestors to determine which one is your ancestor. You may need to compare the information about more than one person to make this determination.
As you are searching it is helpful to know such information as your ancestor’s given name and surname, some identifying information such as residence and age, and family relationships. Remember that there may be more than one person in the records with the same name as your ancestor and that your ancestor may have used nicknames or different names at different times.
Begin your search by finding your ancestors in the index. Name indexes make it possible to access a specific record quickly. Check the index for the surname and then the given name. Remember that these indexes may contain inaccuracies, such as altered spellings, misinterpretations, and optical character recognition errors if the information was scanned.
When searching the index it is helpful to know the following:
- The place of residence.
- The approximate death or probate date.
- The name of the deceased.
Use the locator information found in the index (such as page, entry, or certificate number) to locate your ancestors in the records. Compare the information in the record to what you already know about your ancestors to determine if this is the correct person. You may need to compare the information of more than one person to make this determination.
When you have located your ancestor’s record, carefully evaluate each piece of information given. These pieces of information may give you new biographical details that can lead you to other records about your ancestors. Add this new information to your records of each family. For example:
- Use probate records to identify heirs and relatives.
- You may be able to use the probate record to learn about adoptions or guardianship of any minor children and dependents.
- Use the information in the probate record to substitute for civil birth and death records since the probates exist for an earlier time period.
- You may be able to use the probate record to learn about land transactions.
- Use the birth date or age along with the residence or place of birth of the deceased to locate census, church, and land records.
- Use the occupations listed to find employment records or other types of records such as military records.
- Compile the entries for every person who has the same surname as the deceased, this is especially helpful in rural areas or if the surname is unusual.
- Continue to search the records to identify children, siblings, parents, and other relatives who may have died in the same county or nearby. This can help you identify other generations of your family or even the second marriage of a parent. Repeat this process for each new generation you identify.
- When looking for a person who had a common name, look at all the entries for the name before deciding which is correct.
Keep in mind:
- Wills are more likely to be found in rural communities than in larger cities and industrial areas.
- The information in the records is usually reliable, but depends upon the reliability of the deceased or the testator.
- Earlier records may not contain as much information as the records created after the late 1900.
- There is also some variation in the information given from one record to another record.
If you are unable to find the ancestors you are looking for, try the following:
- Check for variant spellings of the surnames.
- Check for a different index. There are often indexes at the beginning of each volume.
- Search the indexes and records of nearby counties.
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Citing FamilySearch Historical Collections
Citations for individual image records are available for this collection. Browse through images in this collection and click on the “Show Citation” box: New York, Kings County Estate Files, 1866-1923
When you copy information from a record, you should list where you found the information. This will help you or others to find the record again. It is also good to keep track of records where you did not find information, including the names of the people you looked for in the records.
A suggested format for keeping track of records that you have searched is found in the wiki article Help:How to Cite FamilySearch Collections.
Citation for This Collection
The following citation refers to the original source of the information published in FamilySearch.org Historical Records collections. Sources include the author, custodian, publisher, and archive for the original records.
- "New York, Kings County Estate Files, 1866-1923." Index and Images. FamilySearch. http://FamilySearch.org : accessed 2013. Citing Surrogate Court, Brooklyn.
Digital images of originals housed at various municipal archives throughout New York.
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