FamilySearch Indexing: US, District of Columbia-Deaths, 1874-1959Edit This Page
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|This article contains instructions for indexing a collection of records online for FamilySearch.|
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Skill Level: Intermediate
This project is recommended for volunteers who are familiar with the indexing process and comfortable using various system features.
Characteristics of This Project
- Ten images per batch
- One record per image
- No highlights
Description of the Records
The death records were handwritten or typed on forms.
There are no restrictions associated with this collection. The completed index and links to digital images will be freely accessible online to the general public when the collection is published.
How to Help With This Project
- If you have not already done so, you must register as an indexing volunteer to help with this project. To register, click here.
- Once registered, sign in to the indexing application, click the Download Batch... button, and select this project name from the list.
Project-Specific Indexing Instructions
Account for Every Image
Each image will usually contain only one record. If the image is blank or unreadable or there is no data to index, mark the image accordingly in the Image Type field.
Number of Records per Image
The data entry area is set at one record per image. If your batch includes images with more than one record, you will need to add entry lines to match the number of records on the image. To add entry lines:
- On the menu bar, click Tools.
- Click Records per Image.
- Click in the Number of records box, and type the number of records on the image.
- Click the check box to apply this number of records to all images, if applicable.
- Click OK.
As you complete each image, a message will appear asking whether you want to add one or more records to this image.
- If there are no other records to add, ensure that 0 (zero) is in the Number of records box.
- Click OK.
Using the Ruler
If you choose to use the ruler, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler, follow these steps:
- On the menu bar, click View.
- Select Show Ruler.
To see a complete list of field helps for this project, click here.
Current information, questions and answers about this project; updated as needed.
Common Indexing Mistakes in this Project
- Marking images as No Extractable Data Images or as Duplicates when they should be indexed. See more details below under Frequently Asked Questions and Project Revisions and Reminders.
Frequently Asked Questions
Q. What should I do with documents which are not death certificates?
A. There are frequently transit permits or other types of documents in this project. If it has the name of a deceased person, please index it. Some examples of documents you may encounter are in the next question below.
Q. Some images in my batch have other documents on top of the death certificates. Should they be marked as No Extractable Data?
A. The documents on top are called overlays. Below are examples of overlays from this project. Please index them if there is information on them which matches the project you are indexing. Do not mark them as No Extractable Data if they have the name of a deceased individual. For more information on indexing overlays, click here. If there are numbers on the overlays, they can be indexed in the Entry/Certificate Number field. See the circled number on the bottom example below.File:DC deaths overlay 1 File:DC deaths overlay 2(Examples will be added soon.)
Q. If the place of death is abbreviated and I know what the abbreviation stands for, should I type the full name?
A. If the place of death has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. If there is any question as to what the abbreviation stands for, index what was written, excluding punctuation. If the place of death has been misspelled and you know the correct spelling, spell it correctly.
This project may include duplicate images. For more information on duplicate images click here. Before marking an image as a duplicate, please check very carefully to make sure it is a duplicate, keeping in mind the following:
- A duplicate image occurs when two pictures are taken of the same thing.
- Duplicate information is not the same as a duplicate image.
Discuss This Project
To ask questions or discuss this project, click the Discussion link near the top right corner of this page, or click here.
- This page was last modified on 28 July 2011, at 22:08.
- This page has been accessed 4,516 times.
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