Marriage Indexes-Record Indexes if the contain the names of the Bride and Groom and the marriage date.
Medical certificates are indexed.
Reminder: If the image is an index or the data on the image does not match the indexing form, select No Extractable Data Image.
Common Indexing errors to be avoided in this Project:
Not indexing the bride's maiden name if she has been married before. Check the document carefully to see if there is a maiden name of the bride on the certificate. Below is an example from the California marriages which has a line on the document for the maiden name of the bride. In the example, the bride's maiden name field should be indexed as McMackin, not Cottle.
NOTE: A new ruling has been made concerning the indexing of maiden names in the Basic Indexing Guidelines:
- Maiden names are surnames and are to be indexed before the married name in the Surname field.
- If a Surname field calls for maiden name and only the married name was recorded, index the married name in the Maiden Name field.
- If both the maiden name and married name (including any surnames from previous marriages) were recorded for the woman, index all surnames in the Surname field.
- If you cannot determine if the name is a given name or a surname, type the name in the Given Name field.
The Updates document for this project will reflect this change, soon.
Two Image Records:
Some marriage registers had records which spanned two pages. Each page was filmed as a separate image and then they were put together into two image batches. See the example in the US, Illinois County Marriages Project Specific Instructions titled "Example of Two Image Record". These batches should be indexed following the instructions with the example.
However, there are some batches that have only one image. If you get a batch which has only one image, please index all information from the image you have and submit it. These batches will be post processed very carefully to make sure that all are matched correctly together.
Batches with Records for Two Different Marriages on the Same Image
Some batches have images like the example below which have records pertaining to two different marriages. Please, index both records beginning with the one on the left.
Notice that there are certificate numbers for both records. Also, on the first record, the return of marriage lists the age as of the next birthday. In the case of the groom, it gives his age as 25 years next birthday. Please type what you see and index the age as 25.
Alphabetized Lists of Grooms and Brides
Some batches have two-page images with lists of brides and grooms arranged alphabetically by the first letter of the surname. Some of these images have headings saying they are direct and reverse indexes. However, some batches will have the same format but will not have the page headings stating what they are.
These records include the event date and the name of the bride and groom and should be indexed. The marriages on the two pages are different, and each page needs to be indexed separately. Please note that the first page lists the groom's names first. The second page on the right lists the bride's names first.
Index all of the records on the first page, then change the order of the indexing fields to put the bride's name fields first. This will make it much easier to index the second page. For help in changing the order of the fields, click here.