FamilySearch Indexing: US—1940 Federal Census, Project UpdatesEdit This Page
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Recent changes to the "How To" library include a new presentation on how to index overlays. View There is a link to the "How To" library on each project update page.
If "Same House" or "Same Place" was recorded in column 17, 18, or 19, index that word or phrase in the City of Residence field, and use Ctrl+B to mark the County of Residence and State of Residence fields as blank. Do not confuse the house number (which is recorded in column 2 of the census form) and the number of household (which is recorded in column 3 of the census form). In this project, you will index only the number of household—the number in column 3. If a relationship was recorded as "Wife-H" in column 8, do not index the "-H"; just type Wife in the Relationship field. If relationships in column 8 were abbreviated and you can determine what the abbreviation stands for, type the complete word instead of the abbreviation. (For example, type Daughter if "DAUG" was recorded in column 8). Do not index middle initials in the Title or Terms field. Middle initials should be indexed in the Given Names field. If any titles or terms, such as Mr or Mrs, were included in the census entry, index them in the titles or terms field. Type titles or terms exactly as they were written in the census entry. For example, roman numerals (such as "V," for 5th), should be indexed in the Titles and Terms field, exactly as they were written in the census entry. If no titles or terms were recorded in the census entry, do not type anything in the Titles or Terms field; just press Tab to skip the field.
If you need to capture the Household Number and/or the Surname from the previous image and the image is a duplicate, or the numbers are not in the proper sequence, mark these fields blank.
If Same House/Same Place/Same City are on the document and the enumerator wrote place names in the County and State field, Blank the County and State field- unless it is a child under 5 then all fields are blank.
Street Addresses are not indexed.
We do not index the Supplemental names at the bottom of the Census sheets.
If no military rank is recorded in column 7 (Name) do not enter a military rank from column 28 (Occupation) in the Titles and Terms field. Tab past the Titles and Terms field.
Entries such as Alberta Canada that are recorded in the residence field - Index both place names in the field for the column where they are entered, separated by a space.
The City of Residence Field may contain entries such as "inst" or "R" - Enter what is written.
If a name has been crossed out index the information in that record. (Even if "Error" is recorded)
When there are numbers in the Relation Column (instead of relationships) mark the field blank.
Sep in the marital status column - enter M
When there is only a T in the number of household field, mark the field blank.
Often, an entry was crossed out, and a code number was added to the census form. Ignore these code numbers, and index what was originally written in the census field. For example, the letter "M" in column 12 (Marital Status) may have been crossed out, and the code "7" added to the field. In this case, type M in the Marital Status field of the indexing data entry area, and ignore the "7."
R and same house written in the residence City field- If there are places in the county and state fields- please index the R- not same house.
Same house/place written across all three residence fields- index only in the city and mark the other two blank.
If information is written in residence fields for a child under 5- blank the fields
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