FamilySearch Wiki:WikiProject FamilySearch Historical Records/Guidelines for ArticlesEdit This Page

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[[FamilySearch Wiki:WikiProject FamilySearch Records|Return]] to WikiProject FamilySearch Records Main Page
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Main Page: [[FamilySearch Wiki:WikiProject FamilySearch Historical Records]]  
  
{{Guideline}}<br>'''We need your help! Below is a style guide to assist you in editing and authoring desciptions of wiki articles that describe FamilySearch digital collections.'''<br><br>  
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{{Guideline}}<br>We need your help! Below is a style guide to assist you in editing and authoring desciptions of wiki articles that describe FamilySearch digital collections.<br><br>  
  
= Some Style Notes  =
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== Some Style Notes  ==
  
FamilySearch Collections are&nbsp;found in the&nbsp;new version of FamilySearch.org.&nbsp;The wiki articles that describe the collections have the phrase "Historical Record Collections" in the title of the article.  
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FamilySearch provides free access to registered users of Historical Records Collections found on [https://familysearch.org/search/collection/list FamilySearch.org]. The wiki articles that describe these collections have the phrase "FamilySearch Historical Records" in the title of the article.  
  
Wiki articles that are created&nbsp;to describe FamilySearch Collections are written to assist wiki users who may or may not be genealogical experts. The articles should be written in a basic language style, using simple words. Descriptions of each section of a Family Search Collection wiki article are listed below.  
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These wiki articles are written to assist users who may or may not be genealogical experts. The articles should be written in a basic language style using simple words. Descriptions of each section of a FamilySearch Historical Records wiki article are listed below.
  
 
== FamilySearch Collection Template  ==
 
== FamilySearch Collection Template  ==
  
{{Record_Search_article|CID=CID |title=Title of the collection|location=European}}  
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{{FamilySearch Collection
 +
|CID=CID  
 +
|title=Title of the collection
 +
|location=}} <br>
  
<br> The template brands the article as describing a collection from the FamilySearch website and&nbsp;creates links to digital collections.&nbsp;
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The template brands the article as describing a collection from the FamilySearch website and creates links to the digital collections.  
  
Members of the User Guidance Unit will add the FamilySearch Colllection template&nbsp;to Historical Record Collections wiki articles.&nbsp;
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Members of the User Guidance Unit (a FamilySearch entity) adds the template to the Historical Records wiki articles.
 +
 
 +
== Image Visibility  ==
 +
 
 +
If the collection the article is describing has any legal or contractual restrictions regarding the digital images of the collection records, then this section is added to the wiki article. This header will be added by User Guidance staff or missionaries.
  
 
== Title in the Language of the Records  ==
 
== Title in the Language of the Records  ==
  
In this portion of the article, we ask the community to supply a translation of the title in the language of the records&nbsp;for non-English language collections. When this section is incomplete, a template is added. The template serves two purposes:  
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This portion of the article exists for non-English language collections. This section includes the title of the wiki article in the language of the collection records but without the suffix (FamilySearch HIstorical Records). When this section is incomplete, a template is added asking the community to supply a translation of the title in the language of the records. The template serves two purposes:  
  
 
*Makes the incompleteness easy to spot  
 
*Makes the incompleteness easy to spot  
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_articles_needing_title_translations articles needing title translations] page.
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*Automatically categorizes this section in the [[:Category:FamilySearch Historical Records articles needing title translations]].
  
'''Example of a known Title in the Language of the Record:'''  
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'''Example'''<br>
 +
Wiki Article Title: Argentina, Salta, Catholic Church Records (FamilySearch Historical Records)
 +
Translated Title: Argentina, Salta, registros parroquiales de la Iglesia Católica
  
Argentina, Censo de 1869
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When the template is in place (translated title is unknown):
 
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'''Example of an unknown Title in the Language of the Record:'''
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{{Incomplete Title Translations}}
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<br>
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== Image Visibility  ==
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This header will be added as needed by World Wide Support staff and missionaries.&nbsp;
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{{Incomplete Title Translations}}
  
 
== Record Description  ==
 
== Record Description  ==
  
This section of the article is a description of the physical state of the items in the collection. Include the time period covered by the records and mention the physical state of the originals, such as:  
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This section of the article includes what record types make up the collection, the years that those records cover, the language (if not English) the records are in, any special formatting (printed, type-written, handwritten, etc.), and a description of the physical state of the original records in the collection, such as:  
  
 
*Water damage  
 
*Water damage  
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*Fire damage
 
*Fire damage
  
It is&nbsp;also helpful to&nbsp;describe the types of records included in the collection, the language, and what format they are written in.  
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It is also helpful to describe major historical or political influences that effected the creation of the records.
  
'''Example:'''  
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'''Example''':
  
 
This collection of census records covers the year of 1901. Census enumerations were recorded in registers with legal size papers in landscape orientation. Each book (libretto) is separated by a title page, which includes the name of the province, the section, and the type of population covered. It is followed by the enumeration sheets containing surname and names of the inhabitants, age, gender, and civil status, nationality, place of birth, occupation, literacy, and special conditions. At the end of each book (libretto) is a global summary page of the register.  
 
This collection of census records covers the year of 1901. Census enumerations were recorded in registers with legal size papers in landscape orientation. Each book (libretto) is separated by a title page, which includes the name of the province, the section, and the type of population covered. It is followed by the enumeration sheets containing surname and names of the inhabitants, age, gender, and civil status, nationality, place of birth, occupation, literacy, and special conditions. At the end of each book (libretto) is a global summary page of the register.  
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*Makes the incompleteness easy to spot  
 
*Makes the incompleteness easy to spot  
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_with_an_incomplete_section incomplete section] page.
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*Automatically categorizes this section in the [[:Category:FamilySearch Historical Records articles with an incomplete section]].
  
 
'''Example of the incomplete section:'''  
 
'''Example of the incomplete section:'''  
 +
{{Incomplete Section}}
  
{{Incomplete Section}}  
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===The Browse Statement Template===
 +
If the collection has images  to browse, a link is added to this section that takes the user right to the images. Use the Collection Browse Link template by typing <nowiki>{{Collection Browse Link}}</nowiki> and the associated coding.
  
<br>
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'''Example''':
 
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{{Collection Browse Link
=== Citation for This Collection  ===
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|CID=CID1979429
 
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|title=Sweden, Östergötland Church Records, 1555-1911
This section always has the same exact format for every article, but with the specific citation information for each individual article. The citation itself has coding around it which allows this citation to be pulled from this page and placed on the actual collection page under the "Source Information" section. The third paragraph is a link from this section down to the "Citation Example for a Record Found in This Collection" section. Once again, every article will have the same coding to create this link, but the first part will be the title of the individual article.
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}}
 
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'''Example of the template:'''  
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The following citation refers to the original source of the information published in FamilySearch.org Historical Record collections. Sources include the author, custodian, publisher, and archive for the original records.
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Author. Title of the Collection. Archive name, location of the archive.
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[[FamilySearch Wiki:Guidelines for FamilySearch Collections pages#Citation_Example_for_a_Record_Found_in_This_Collection|Suggested citation format for a record in this collection.]]
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== Record Content  ==
 
== Record Content  ==
  
This section should list the major genealogical items discovered in the records. Any sample images or tables should be included under Record Content as well. If this section is incomplete, a template is added. The template serves two purposes:
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This section should list each major record group and what genealogical data may be found in each. If there is more than one major record group, then bold the record type. See the example below.
  
*Makes the incompleteness easy to spot
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'''Example''' of a complete list:
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_with_an_incomplete_content_section incomplete record content section] page.
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'''Example of complete key genealogical facts:'''  
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'''Marriage records''' may contain the following information:  
 
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'''Key genealogical facts found in marriage records include:'''
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*Groom's name, age, civil status, origin, residence and occupation  
 
*Groom's name, age, civil status, origin, residence and occupation  
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*Witnesses' names, age and residence
 
*Witnesses' names, age and residence
  
'''Example of incomplete key genealogical facts:'''
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If this section is incomplete, a template is added. The template serves two purposes:  
  
{{Incomplete Content Section}}
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*Makes the incompleteness easy to spot
 +
*Automatically categorizes this section in the [[:Category:FamilySearch Historical Records articles with an incomplete section]].
  
<br>
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'''Example''' of an incomplete section:
  
===== Sample Images  =====
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{{Incomplete Section}}
  
Samples of images from the collection will be added to this section individually, or with a number of images, in galleries. Images should be placed above or next to the record content section that describes each image. Images in other languages may include call-outs of major phrases in the document or a translation of the document. If the image is in a non-English language and it has not been translated, a template is added. The template serves two purposes:  
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=== Sample Images  ===
 +
 
 +
Samples of images from the collection will be added to this section individually, or in galleries when there is more than one image. Images should be placed above or next to the record type that describes each image. Sample images should be included for each major record group. If the records are not in English, then edit the sample images to include [[FamilySearch Wiki:WikiProject FamilySearch Records/How to Help with Image Translations|call-outs]] of the genealogical data in English. If the image is in a non-English language and it has not been translated, a template is added. The template serves two purposes:  
  
 
*Makes the incompleteness of the image translation easy to spot  
 
*Makes the incompleteness of the image translation easy to spot  
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_articles_needing_image_translations articles needing image translations] page.
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*Automatically categorizes this section in the [[:Category:FamilySearch Historical Records articles needing image translations]].
  
'''Example of the template for an image needing translation:''' {{Incomplete Image Translations}}
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'''Example''' of the template for an image needing translation:
  
<br>
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{{Incomplete Image Translations}}
  
 
== How to Use the Record  ==
 
== How to Use the Record  ==
  
Add specific research strategies to this section if possible. When describing how to use a browse collection, include the categories of the path to get to the images. If describing an index, explain how to find the indexed records and what fields to except to see. If this section is incomplete, a template is added. The template serves two purposes:  
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This section "How to Use the Record" requires the following subtopics: how to search the collection; and, if the records are not in English, where to find translation help.
 +
 
 +
Other optional subtopics may include: how to use the information found in a record, tips on continuing research or searching the collection, suggestions for if the record cannot be found, and any general information about the records or locality that may aid the users in their search.
 +
 
 +
Under the main header "How to Use the Record," it is helpful to provide suggestions that may aid the user in their search, such as:
 +
 
 +
''As you are searching, it is helpful to know such information as your ancestor's given name and surname, some identifying information such as residence, age, estimated [event] year, and family relationships''.
 +
 
 +
Specific research strategies for the record type(s) may be added as well.
 +
 
 +
===Search the Collection===
 +
If the article is describing an indexed collection, meaning the records are searchable by name, then insert the following paragraph:
 +
 
 +
'''To search by index:'''<br>
 +
Fill in the requested information in the initial search page. This search will return a list of possible matches. Compare the information about the ancestors in the list to what you already know about your ancestors to determine if this is the correct family or person. You may need to compare the information about more than one person to find your ancestor.
 +
 
 +
When describing how to use a browse collection, that is, a collection of just images and is not indexed, then include the categories of the path to get to the images and the paragraph below:
 +
 
 +
'''To browse by image''':<br>
 +
To search the collection you will need to follow this series of links:<br>
 +
⇒Select "Browse through images" on the initial collection page<br>
 +
⇒Select the "_____________" category<br>
 +
⇒Select the "_____________" category<br>
 +
⇒Select the "_____________" category which takes you to the images<br>
 +
 
 +
Search the collection by image comparing the information with what you already know about your ancestors to determine if the image relates to them. You may need to look at several images and compare the information about the individuals listed in those images to your ancestors to make this determination.  
 +
 
 +
'''If this section is incomplete''', a template is added. The template serves two purposes:  
  
 
*Makes the incompleteness easy to spot  
 
*Makes the incompleteness easy to spot  
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_with_an_incomplete_section incomplete section] page.
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*Automatically categorizes this section in the [[:Category:FamilySearch Historical Records articles with an incomplete section]].
  
'''Example for a browse collection:'''  
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'''Example''' of the section when instructions are not given:
  
To browse the collection you will need to follow this series of links:<br> ⇒ Select the "Browse" link in the initial search page<br> ⇒ Select the "_____________" category<br> ⇒ Select the "_____________" category<br> ⇒ Select the "_____________" category which takes you to the images<br>
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{{Incomplete Section}}
  
Look at the images one by one comparing the information with what you already know about your ancestors to determine which one is your ancestor. You may need to compare the information about more than one person to make this determination.  
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===For Help Reading These Records===
 +
This section should be in all articles describing non-English collections. A link should be provided to a genealogical word list for the language of the records; these can usually be found in the FamilySearch Wiki. If the records are in more than one language, then provide a word list for each language. Other useful language help links may be provided in this section as well.
  
'''Example for an indexed collection:'''  
+
'''Example''':
  
To search the collection using the index:<br> Fill in the requested information in the initial search page. This search will return a list of possible matches. Compare the information about the ancestors in the list to what you already know about your ancestors to determine if this is the correct family or person. You may need to compare the information about more than one person to find your ancestor.
+
These records are in Italian. For help reading the records see the wiki articles:
 +
*[[Italy Language and Languages]]
 +
*[[Italian Genealogical Word List]]
  
'''Example of the section when instructions are not given:''' {{Incomplete Section}}
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===Other Optional Sections===
 +
Contributors may also add additional information to these articles about the time, place, records, and record data that may help users in their family history research. Such information can be broken down into three optional sections:
  
<br>
+
'''Using the Information''': This section provides information instructing the users on what to do with the information they found in the record.
 +
 
 +
See this wiki article for an example: [https://familysearch.org/learn/wiki/en/United_Kingdom,_Maritime_Births,_Marriages,_and_Deaths_(FamilySearch_Historical_Records)#Using_the_Information Using the Information]
 +
 
 +
'''Tips to Keep in Mind''': This section provides helpful tips on how to search the collection, especially if the record type or time period may be difficult to search.
 +
 
 +
See this wiki article for an example: [https://familysearch.org/learn/wiki/en/Mexico,_Aguascalientes,_Civil_Registration_(FamilySearch_Historical_Records)#Tips_to_Keep_in_Mind Tips to Keep in Mind]
 +
 
 +
'''Unable to Find Your Ancestor''': This section provides suggestions on what to do or where to go if the user is unable to find the record of their ancestor in this collection.
 +
 
 +
See this wiki article for an example: [https://familysearch.org/learn/wiki/en/Philippines,_Civil_Registration,_Spanish_Period_(FamilySearch_Historical_Records)#Unable_to_Find_your_Ancestor.3F Unable to Find Your Ancestor]
 +
 
 +
==Other Searches==
 +
When there is a section "Unable to Find Your Ancestor" in the article, place the FHL Search Tip template into that section. Otherwise, create a new section entitled "Other Searches" for the template.
 +
 
 +
This wiki documentation page describes this template:
 +
 
 +
[[Template:FHL Search Tip/doc|FHL Search Tip Template]]
  
 
== Related Websites  ==
 
== Related Websites  ==
  
The purpose of this section is to encourage the community to add links to websites for archives and other websites with related material. If this section is incomplete, a template is added. The template serves two purposes:  
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The purpose of this section is to encourage the community to add links to websites for archives and other websites with content related to the collection time period, locality, and record types. If this section is incomplete, a template is added. The template serves two purposes:  
  
 
*Makes the incompleteness easy to spot  
 
*Makes the incompleteness easy to spot  
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_with_an_incomplete_section incomplete section] page.
+
*Automatically categorizes this section in the [[:Category:FamilySearch Historical Records articles with an incomplete section]].
  
'''To create website links:'''  
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'''To create website links''' while in Edit mode:
  
#Type the title of the related website that will be linked to the new article, then highlight it.
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#Type an opening bracket "["
#Click on the “Insert/Edit link” icon (the Globe with a single chain link).
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#Copy and paste the URL of the website after the opening bracket
#Paste the website URL into the “Link” box.
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# Press the SPACE bar once
#Click “OK”.
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#Type a title for the link
#You should be returned to the wiki article and the link should be created.
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#Type a closing bracket "]"
 +
#Add any description of the website (e.g., Website is in Spanish), if necessary, outside the closing bracket
  
'''Example of the section when website links are not given:'''
+
'''Example''' of the section when a website link is provided:
  
{{Incomplete Section}} <br>
+
[http://cb.hku.hk/fpslib/collections.html Chinese Genealogies]
  
'''Example of the section when website links are provided:'''
+
Multiple links listed in this section should have an asterisk in front of the opening bracket so as to create a bullet list.
  
*[http://cb.hku.hk/fpslib/collections.html Chinese Genealogies]
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'''Example''' of bullet list with multiple links:
 +
 
 +
*[http://www.portal.state.pa.us/portal/server.pt/community/death_certificates/14122 Pennsylvania Death Certificates]
 +
*[http://www.deathindexes.com/pennsylvania/index.html Online Pennsylvania Death Records, Indexes &amp; Obituaries]
 +
 
 +
'''Example''' of the section when website links are not given:
 +
 
 +
{{Incomplete Section}}
  
 
== Related Wiki Articles  ==
 
== Related Wiki Articles  ==
  
List wiki articles with material relating to the topic of this article. If this section is incomplete, a template is added. The template serves two purposes:  
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This section provides links to wiki articles with content relating to the topic of the Historical Records article. If this section is incomplete, a template is added. The template serves two purposes:  
  
 
*Makes the incompleteness easy to spot  
 
*Makes the incompleteness easy to spot  
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_with_an_incomplete_section incomplete section] page.
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*Automatically categorizes this section in the [[:Category:FamilySearch Historical Records articles with an incomplete section]].
 +
 
 +
'''Example''' of the section when other wiki links are not given:
  
'''To create the link:'''  
+
{{Incomplete Section}}
 +
<br>
 +
'''To create the link''':
  
#Type the title of the Related Wiki Article that will be linked to the new article, then highlight it.
+
#Type two opening brackets "[["
#Click on the “Insert/Edit link” icon. (Globe with a single chain link)
+
#Copy and paste the title of the wiki article directly after the opening bracket
#Type the name of the article that you wish to link to into the “Link” box. It should appear. Shortening the title is sometimes more useful than typing the entire title into the box.
+
#Type two closing brackets "]]"
#Once found, select the correct title and click “OK”.
+
#You should be returned to the new wiki article and the link should be created.
+
  
'''Example of the section when other wiki links are not given:'''
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'''Example''' of the section when wiki links are given:
  
{{Incomplete Section}} <br>
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[[Argentina Census]]
  
'''Example of the section when wiki links are given:'''
+
When multiple links are listed, use the asterisk to create a bullet list:
  
*[[Argentina Census|Argentina Census]]
+
*[[Argentina]]
 +
*[[Argentina Census]]
 +
*[[Argentina Military Records]]
 +
*[[Argentina Notarial Records]]
  
 
== Known Issues With This Collection  ==
 
== Known Issues With This Collection  ==
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This header will be added as needed by World Wide Support staff and missionaries when they add information about problems with the collection.  
 
This header will be added as needed by World Wide Support staff and missionaries when they add information about problems with the collection.  
  
== Contributions to This Article  ==
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==How You Can Contribute ==
  
In this section, add the “Contributor Invite” template by following these steps:  
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In this section, add the “Contributor Invite” template by copying and pasting this wikitext coding:  
  
*Click on the Template {T} Icon
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<nowiki>{{Contributor invite}}</nowiki>
*Click on the “Manual” tab
+
*Select “Template:Contributor_invite”
+
  
The template may also be created using wikitext by typing: <nowiki>{{Contributor invite}}</nowiki>
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== Citations for This Collection  ==
  
'''End Result:'''
+
This section is filled out by User Guidance employees and missionaries. It contains an introductory paragraph about citations, the citation for the collection, the citation for an indexed record found on FamilySearch.org, and the citation for an image of a record found on FamilySearch.org.
  
{{Contributor invite}}
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'''Example''' of the Collection Citation paragraph and template:
  
== Citing FamilySearch Historical Collections  ==
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When you copy information from a record, you should list where you found the information; that is, cite your sources. This will help people find the record again and evaluate the reliability of the source. It is also good to keep track of records where you did not find information, including the names of the people you looked for in the records. Citations are available for the collection as a whole and each record or image individually.
 +
 +
'''Collection Citation''':<br>
 +
<nowiki>{{Collection citation | text= "Argentina, Buenos Aires, Catholic Church Records, 1635-1981." Index and Images. <i>FamilySearch</i>. http://FamilySearch.org : accessed 2015. Parroquias Católicas, Buenos Aires [Catholic Church parishes, Buenos Aires Province].}}</nowiki>
  
'''Please add the following in normal text:'''  
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'''Example''' of the Image Citation template:
  
When you copy information from a record, you should list where you found the information. This will help you or others to find the record again. It is also good to keep track of records where you did not find information, including the names of the people you looked for in the records.
+
<nowiki>{{Image_Citation_Link
 +
|CID=CID1972912
 +
|title=Argentina, Buenos Aires, Catholic Church Records, 1635-1981
 +
|}}</nowiki>
  
A suggested format for keeping track of records that you have searched is found in the wiki article [[Help:How to Cite FamilySearch Collections]].
+
How it appears in the article:
  
=== Citation Example for a Record Found in This Collection  ===
+
'''Image Citation''':<br>
 
+
{{Image_Citation_Link
In this section we ask that the community help us add actual citation examples for a record found in this collection. The generic citation example are given below and vary for index collections, browse collection and legacy collections. If the collection uses an index to search for records, the index example should be in this section, and so on. If this section is incomplete, a template is added. The template serves two purposes:
+
|CID=CID1972912
 
+
|title=Argentina, Buenos Aires, Catholic Church Records, 1635-1981
*Makes the incompleteness easy to spot
+
|}}
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_articles_needing_citations articles needing citations] page.
+
  
'''Example of the incomplete template when this section still has the generic citation example:'''
+
'''Example''' of the Record Citation template:
  
{{Incomplete Citations}}  
+
<nowiki>{{Record Citation Link
 +
|CID=CID1972912
 +
|title=Argentina, Buenos Aires, Catholic Church Records, 1635-1981
 +
}}</nowiki>
  
<br> '''Example for an Indexed Collection:''' “Delaware Marriage Records,” index and images, FamilySearch (https://familysearch.org: accessed 4 March 2011), William Anderson and Elizabeth Baynard Henry, 1890; citing Delaware, State Marriage Records, no. 859, Delaware Bureau of Archives and Records Management, Dover.
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How it appears in the article:
  
'''Example for a Browsed Collection:''' “Argentina, Buenos Aires, Catholic Church Records, 1635-1981,” images, FamilySearch (https://familysearch.org: accessed 28 February, 2012), La Plata &gt; San Ponciano &gt; Matrimonios 1884-1886 &gt; image 71 of 389 images, Artemio Avendano and Clementina Peralta, 1884; citing Parroquia de San Ponciano en la Plata, Buenos Aires, Argentina, Matrimonios. San Ponciano, La Plata, Buenos Aires.
+
'''Record Citation''' (or citation for the index entry):<br>
 +
{{Record Citation Link
 +
|CID=CID1972912
 +
|title=Argentina, Buenos Aires, Catholic Church Records, 1635-1981
 +
}}
  
'''Example for a Legacy Collection:''' "Caribbean Deaths and Burials 1790-1906," index, FamilySearch (http://familysearch.org: accessed 17 March 2011), John Edward Jones, 26 Nov 1865; citing Burial Records, FHL microfilm 1,223,999; Index entries derived from digital copies of original and compiled records, Family History Library, Salt Lake City, Utah.  
+
This section always has the same exact format for every article, but with the specific citation information for each individual article.
  
===== Stub Article  =====
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== Stub Article  ==
  
 
If the article has three or more incomplete sections, the stub template needs to be added to the bottom of the article. The purpose of the template is to:  
 
If the article has three or more incomplete sections, the stub template needs to be added to the bottom of the article. The purpose of the template is to:  
  
*Automatically categorizes this section in the [https://www.familysearch.org/learn/wiki/en/Category:FamilySearch_Historical_Records_stubs FamilySearch Historical Records stubs] page.
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*Automatically categorizes this section in the [[:Category:FamilySearch Historical Records article stubs]].
  
[[Category:WikiProject_FamilySearch_Records]]
+
[[Category:WikiProject_FamilySearch_Historical_Records]]

Latest revision as of 22:59, 17 July 2015

Main Page: FamilySearch Wiki:WikiProject FamilySearch Historical Records

Blue check.png This page documents a guideline. It is a generally accepted standard that contributors should attempt to follow, though it is best treated with common sense and the occasional exception.

Any substantive edit to this page should reflect consensus. When in doubt, discuss first on the talk page.

We need your help! Below is a style guide to assist you in editing and authoring desciptions of wiki articles that describe FamilySearch digital collections.

Contents

Some Style Notes

FamilySearch provides free access to registered users of Historical Records Collections found on FamilySearch.org. The wiki articles that describe these collections have the phrase "FamilySearch Historical Records" in the title of the article.

These wiki articles are written to assist users who may or may not be genealogical experts. The articles should be written in a basic language style using simple words. Descriptions of each section of a FamilySearch Historical Records wiki article are listed below.

FamilySearch Collection Template

FamilySearch Record Search This article describes a collection of historical records available at FamilySearch.org.
Access the records: Historical Record Collections .

The template brands the article as describing a collection from the FamilySearch website and creates links to the digital collections.

Members of the User Guidance Unit (a FamilySearch entity) adds the template to the Historical Records wiki articles.

Image Visibility

If the collection the article is describing has any legal or contractual restrictions regarding the digital images of the collection records, then this section is added to the wiki article. This header will be added by User Guidance staff or missionaries.

Title in the Language of the Records

This portion of the article exists for non-English language collections. This section includes the title of the wiki article in the language of the collection records but without the suffix (FamilySearch HIstorical Records). When this section is incomplete, a template is added asking the community to supply a translation of the title in the language of the records. The template serves two purposes:

Example
Wiki Article Title: Argentina, Salta, Catholic Church Records (FamilySearch Historical Records) Translated Title: Argentina, Salta, registros parroquiales de la Iglesia Católica

When the template is in place (translated title is unknown):

Record Description

This section of the article includes what record types make up the collection, the years that those records cover, the language (if not English) the records are in, any special formatting (printed, type-written, handwritten, etc.), and a description of the physical state of the original records in the collection, such as:

  • Water damage
  • Torn pages
  • Bleed-through
  • Fire damage

It is also helpful to describe major historical or political influences that effected the creation of the records.

Example:

This collection of census records covers the year of 1901. Census enumerations were recorded in registers with legal size papers in landscape orientation. Each book (libretto) is separated by a title page, which includes the name of the province, the section, and the type of population covered. It is followed by the enumeration sheets containing surname and names of the inhabitants, age, gender, and civil status, nationality, place of birth, occupation, literacy, and special conditions. At the end of each book (libretto) is a global summary page of the register.

If this section is incomplete, a template is added. The template serves two purposes:

Example of the incomplete section:

The Browse Statement Template

If the collection has images to browse, a link is added to this section that takes the user right to the images. Use the Collection Browse Link template by typing {{Collection Browse Link}} and the associated coding.

Example:

You can browse through images in this collection by visiting the browse page for Sweden, Östergötland Church Records, 1555-1911.

Record Content

This section should list each major record group and what genealogical data may be found in each. If there is more than one major record group, then bold the record type. See the example below.

Example of a complete list:

Marriage records may contain the following information:

  • Groom's name, age, civil status, origin, residence and occupation
  • Bride's name, age, civil status, residence and origin
  • Groom's parents' names
  • Bride's parents' names
  • Event date
  • Event location
  • Witnesses' names, age and residence

If this section is incomplete, a template is added. The template serves two purposes:

Example of an incomplete section:

Sample Images

Samples of images from the collection will be added to this section individually, or in galleries when there is more than one image. Images should be placed above or next to the record type that describes each image. Sample images should be included for each major record group. If the records are not in English, then edit the sample images to include call-outs of the genealogical data in English. If the image is in a non-English language and it has not been translated, a template is added. The template serves two purposes:

Example of the template for an image needing translation:

How to Use the Record

This section "How to Use the Record" requires the following subtopics: how to search the collection; and, if the records are not in English, where to find translation help.

Other optional subtopics may include: how to use the information found in a record, tips on continuing research or searching the collection, suggestions for if the record cannot be found, and any general information about the records or locality that may aid the users in their search.

Under the main header "How to Use the Record," it is helpful to provide suggestions that may aid the user in their search, such as:

As you are searching, it is helpful to know such information as your ancestor's given name and surname, some identifying information such as residence, age, estimated [event] year, and family relationships.

Specific research strategies for the record type(s) may be added as well.

Search the Collection

If the article is describing an indexed collection, meaning the records are searchable by name, then insert the following paragraph:

To search by index:
Fill in the requested information in the initial search page. This search will return a list of possible matches. Compare the information about the ancestors in the list to what you already know about your ancestors to determine if this is the correct family or person. You may need to compare the information about more than one person to find your ancestor.

When describing how to use a browse collection, that is, a collection of just images and is not indexed, then include the categories of the path to get to the images and the paragraph below:

To browse by image:
To search the collection you will need to follow this series of links:
⇒Select "Browse through images" on the initial collection page
⇒Select the "_____________" category
⇒Select the "_____________" category
⇒Select the "_____________" category which takes you to the images

Search the collection by image comparing the information with what you already know about your ancestors to determine if the image relates to them. You may need to look at several images and compare the information about the individuals listed in those images to your ancestors to make this determination.

If this section is incomplete, a template is added. The template serves two purposes:

Example of the section when instructions are not given:

For Help Reading These Records

This section should be in all articles describing non-English collections. A link should be provided to a genealogical word list for the language of the records; these can usually be found in the FamilySearch Wiki. If the records are in more than one language, then provide a word list for each language. Other useful language help links may be provided in this section as well.

Example:

These records are in Italian. For help reading the records see the wiki articles:

Other Optional Sections

Contributors may also add additional information to these articles about the time, place, records, and record data that may help users in their family history research. Such information can be broken down into three optional sections:

Using the Information: This section provides information instructing the users on what to do with the information they found in the record.

See this wiki article for an example: Using the Information

Tips to Keep in Mind: This section provides helpful tips on how to search the collection, especially if the record type or time period may be difficult to search.

See this wiki article for an example: Tips to Keep in Mind

Unable to Find Your Ancestor: This section provides suggestions on what to do or where to go if the user is unable to find the record of their ancestor in this collection.

See this wiki article for an example: Unable to Find Your Ancestor

Other Searches

When there is a section "Unable to Find Your Ancestor" in the article, place the FHL Search Tip template into that section. Otherwise, create a new section entitled "Other Searches" for the template.

This wiki documentation page describes this template:

FHL Search Tip Template

Related Websites

The purpose of this section is to encourage the community to add links to websites for archives and other websites with content related to the collection time period, locality, and record types. If this section is incomplete, a template is added. The template serves two purposes:

To create website links while in Edit mode:

  1. Type an opening bracket "["
  2. Copy and paste the URL of the website after the opening bracket
  3. Press the SPACE bar once
  4. Type a title for the link
  5. Type a closing bracket "]"
  6. Add any description of the website (e.g., Website is in Spanish), if necessary, outside the closing bracket

Example of the section when a website link is provided:

Chinese Genealogies

Multiple links listed in this section should have an asterisk in front of the opening bracket so as to create a bullet list.

Example of bullet list with multiple links:

Example of the section when website links are not given:

Related Wiki Articles

This section provides links to wiki articles with content relating to the topic of the Historical Records article. If this section is incomplete, a template is added. The template serves two purposes:

Example of the section when other wiki links are not given:


To create the link:

  1. Type two opening brackets "[["
  2. Copy and paste the title of the wiki article directly after the opening bracket
  3. Type two closing brackets "]]"

Example of the section when wiki links are given:

Argentina Census

When multiple links are listed, use the asterisk to create a bullet list:

Known Issues With This Collection

This header will be added as needed by World Wide Support staff and missionaries when they add information about problems with the collection.

How You Can Contribute

In this section, add the “Contributor Invite” template by copying and pasting this wikitext coding:

{{Contributor invite}}

Citations for This Collection

This section is filled out by User Guidance employees and missionaries. It contains an introductory paragraph about citations, the citation for the collection, the citation for an indexed record found on FamilySearch.org, and the citation for an image of a record found on FamilySearch.org.

Example of the Collection Citation paragraph and template:

When you copy information from a record, you should list where you found the information; that is, cite your sources. This will help people find the record again and evaluate the reliability of the source. It is also good to keep track of records where you did not find information, including the names of the people you looked for in the records. Citations are available for the collection as a whole and each record or image individually.

Collection Citation:
{{Collection citation | text= "Argentina, Buenos Aires, Catholic Church Records, 1635-1981." Index and Images. <i>FamilySearch</i>. http://FamilySearch.org : accessed 2015. Parroquias Católicas, Buenos Aires [Catholic Church parishes, Buenos Aires Province].}}

Example of the Image Citation template:

{{Image_Citation_Link |CID=CID1972912 |title=Argentina, Buenos Aires, Catholic Church Records, 1635-1981 |}}

How it appears in the article:

Image Citation:

The citation for an image is available on each image in this collection by clicking Show Citation at the bottom left of the image screen. You can browse through images in this collection by visiting the browse page for Argentina, Buenos Aires, Catholic Church Records, 1635-1981.

Example of the Record Citation template:

{{Record Citation Link |CID=CID1972912 |title=Argentina, Buenos Aires, Catholic Church Records, 1635-1981 }}

How it appears in the article:

Record Citation (or citation for the index entry):

The citation for a record is available with each record in this collection, at the bottom of the record screen. You can search records in this collection by visiting the search page for Argentina, Buenos Aires, Catholic Church Records, 1635-1981.

This section always has the same exact format for every article, but with the specific citation information for each individual article.

Stub Article

If the article has three or more incomplete sections, the stub template needs to be added to the bottom of the article. The purpose of the template is to:

  • This page was last modified on 17 July 2015, at 22:59.
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