Help:Submitting images for approval

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{{Help article}}<br>  
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| [[Help:Resources and lists|Return to Help:Images and files]]
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[[Help:Selecting images for the Wiki|Images you would like to upload]] to the wiki must be submitted for approval by the wiki support team. This article&nbsp;gives you the steps to take to submit those images<span style="line-height: 1.5em;">.</span>
{{Help article}}
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Watch a [https://help.familysearch.org/kb/tutorials/en/fsdemos/FS_index.html?v=https://help.familysearch.org/kb/tutorials/en/fsdemos/WikiImages video demonstration] of how to add images to the wiki.
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<span style="line-height: 1.5em;" />''(If you are a long-time wiki contributor, you might be given&nbsp;''[[Special:ListGroupRights|''Reviewer rights'']]''<span style="line-height: 1.5em;">&nbsp;that allow you to upload the image yourself. See</span><span style="line-height: 1.5em;">&nbsp;</span>''[[Help:Uploading images and files|''Uploading images and files'']]''<span style="line-height: 1.5em;">&nbsp;for those instructions</span><span style="line-height: 1.5em;">.)</span>''
  
After [[Help:Selecting images for the Wiki|finding an appropriate image]] that you want to add to the Wiki there are two possible routes to do this: <br>
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=== Submitting Images  ===
  
:#with prior approval of the image (as described in this article), or
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This article will teach you how to get an image file approved and uploaded. If this is your first time, read this whole article before submitting an image file. After submitting the image file for approval, you will be notified that the image was received. You will be notified later if it was approved and uploaded.
:#without prior approval of the image (as described in [[Help:Uploading images and files]]).
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You can also watch a&nbsp;[https://help.familysearch.org/kb/tutorials/en/fsdemos/FS_index.html?v=https://help.familysearch.org/kb/tutorials/en/fsdemos/WikiImages video demonstration]&nbsp;of how to add images to the wiki.
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Image files are automatically added to image namespace rather than to any actual Wiki page. This namespace is much like a storage space for the images or files. You will be given a link to your image. You can then add information to the image file, or add it to a category, or [[Help:Adding images to articles|add it to a Wiki page]].  
  
This article will teach you how to get the image approved and uploaded. When the image is uploaded, it will not be added to an actual Wiki page, but rather in the image namespace, much like a storage space for the images or files. After submitting the image or file for approval, you will be notified that the image was uploaded. You will then need to [[Insert an uploaded image in an article|insert the uploaded image]] into the Wiki page where you want it to appear.
 
 
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| align="left" valign="top" | '''Step 1:<br>'''Log in to Family Search Wiki.<br>  
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| align="left" valign="top" | '''Step 1:<br>'''Log in to Family Search Wiki.<br>
 
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'''Step 2:''' <br>Click '''Upload File''' in the "Toolbox" section of the navigation bar.  
 
'''Step 2:''' <br>Click '''Upload File''' in the "Toolbox" section of the navigation bar.  
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'''Step 3:'''<br>This will open a window titled&nbsp;'''Email File for Authorization'''. <br>
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'''Step 3:'''<br>This will open a window titled&nbsp;'''Email File for Authorization'''. <br> [[Image:EmailFileforAuth1.png|left|450px|EmailFileforAuth1.png]]  
[[Image:EmailFileforAuth1.png|left|450px]]
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'''Step 4:'''<br>If you are logged in to the Wiki, your email address and name automatically appear in the appropriate fields. Verify the information is correct. If the information is not correct, please update your profile in the Personal Tools section of the sidebar.  
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<br><br><br>'''Step 4:'''<br>If you are logged in to the Wiki, your email address and name automatically appear in the appropriate fields. Verify the information is correct. If the information is not correct, please update your profile in the Personal Tools section of the sidebar.  
| align="center" valign="top" | &nbsp;[[Image:EmailFileforAuth1.1.png|thumb|450px]]&nbsp;
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| align="center" valign="top" | <br><br><br><br><br><br>[[Image:EmailFileforAuth1.1.png|thumb|450px|EmailFileforAuth1.1.png]]&nbsp;
 
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| align="left" valign="top" | '''Step 5:'''<br>Click '''Browse '''and select&nbsp;the file from your computer for upload authorization.<br>  
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| align="left" valign="top" | '''Step 5:'''<br>Click '''Browse '''and select&nbsp;the file from your computer for upload authorization. Make sure you are selecting the right image. It will be difficult to correct later.<br>  
| align="center" valign="top" | &nbsp;[[Image:EmailFileforAuth2.1.png|thumb|450px]]
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| align="center" valign="top" | &nbsp;[[Image:EmailFileforAuth2.1.png|thumb|450px|EmailFileforAuth2.1.png]]
 
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| align="left" valign="top" | '''Step 6:'''<br>Select a '''Title of&nbsp;Image'''. It should be the same as the image. Include the approximate date the image was taken. Add a description of the image, including copyright or licensing details, microform numbers or call numbers, locations relevant to the image or where it was obtained, or other important details in the&nbsp;'''Description''' box.<br>  
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| align="left" valign="top" | '''Step 6:'''<br>Select a '''Title of&nbsp;Image'''. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the approximate date the image was taken. Add a description of the image, including copyright or licensing details, microform numbers or call numbers, locations relevant to the image or where it was obtained, or other important details in the&nbsp;'''Description''' box.<br>  
| align="center" valign="top" | &nbsp;[[Image:EmailFileforAuth3.1.png|thumb|450px]]
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| align="center" valign="top" | &nbsp;[[Image:EmailFileforAuth3.1.png|thumb|450px|EmailFileforAuth3.1.png]]
 
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'''Step 7:<br>'''At the bottom of the page are two buttons. One of these buttons must be clicked prior to sending the file. If the image is a Family History Library acquisition, please click the bottom button. If the image or file&nbsp;is not&nbsp;a Family History Library acquisition, and&nbsp;the image is not copyrighted by anyone&nbsp;other than you, click the&nbsp;top button. The top button&nbsp;verifies that you take responsibility for&nbsp; submitting&nbsp;the image&nbsp;or file.&nbsp;Click '''Send File.'''<br>
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'''Step 7:'''  
  
'''Note: '''<br>You should see the Email File for Authorization page with the message “Your image/document has been sent for authorization. Upon authorization you will receive a reply and be able to link/embed the image/document into the desired page.”
 
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| align="center" valign="top" | &nbsp;[[Image:EmailFileforAuth4.1.png|thumb|450px]]&nbsp;
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Once the file is uploaded, click Edit this page to add the <nowiki>{{Information}}</nowiki> template: Fill in the template with the following:
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*'''Description:''' Description of the content, (historical) background, and in the case of scientific data, a brief scientific analysis of the media file.
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*'''Source:''' Use "Own work" for an original media file. Otherwise, provide the website (with both a link to the page embedding the file and a direct link to the file itself), catalog number, name of institution, book source, etc.
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*'''Date:''' Date of creation, or date of publication.
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*'''Author:''' Author(s) of the image. If no individual person known use the name of the institution(s) that released the file.
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*'''Permission''': Short description of the permission for use granted by the copyright holder. In the case of general permission (e.g. Public Domain), simply describe the media file's copyright status.
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{{Note|Note that the media file must still be tagged with the appropriate license template!}}
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'''Step 8:'''<br><br>At the bottom of the page are two buttons. One of these buttons must be clicked or the image file will not be sent. If the image is a Family History Library acquisition, please click the bottom button. If the image or file&nbsp;is not&nbsp;a Family History Library acquisition, and&nbsp;the image is not copyrighted by anyone&nbsp;other than you, click the&nbsp;top button. The top button&nbsp;verifies that you take responsibility for&nbsp; submitting&nbsp;the image&nbsp;or file.&nbsp;Click '''Send File.'''<br>
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{{Note|You should see the Email File for Authorization page with the message “Your image/document has been sent for authorization. Upon authorization you will receive a reply and be able to link/embed the image/document into the desired page.”}}
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[[Category:Help|{{PAGENAME}}]]
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=== After Submitting Your Images  ===
  
__NORICHEDITOR__
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'''Step 9:'''<br>Your image file will be sent to the Family Search wiki support staff. Upon receipt, an email will be automatically generated and sent acknowledging the receipt. It will also give a Case ID number, but the name of the image is not given. If you sent more than one image file, you will not know which the Case ID number applies to which image file. But keep the Case ID numbers handy in case you later need to contact the support staff.
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If you do not receive an email acknowledging the receipt of your image file, then it has probably been lost and the wiki support staff will have no record. Also, its a good idea to only send a few images at a time to the Family Search Research Wiki. It may take longer, but you will feel better about the process. Anything over a few image files and somehow they may possibly be dropped from the system.
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'''Step 10:'''<br> In about a day's time after the acknowledgment email, another email will be sent from the Family Search wiki support staff. This email will state that the image has been approved or request additional information in order that it might be approved or give the reason for it not being approved. If approved, a link will be given to the image file. And the name of the image should be given (sometimes incorrectly in the email), along with the Case ID number. Keep the Case ID number handy if you later need to contact the support staff about this image file.
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Once your image file has been approved, it will be uploaded to the Family Search Research Wiki. Do not be surprised if there are changes to the "official" name of the file. It is common to see plus signs, negative signs, and underlines instead of the original spaces. Also it is possible that the type of format for the image file has been changed. But none of these changes matter much if it results in an image file that can still be used. Try it out first. But if it doesn't work, contact the support staff and use the "official" name and Case ID number.
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=== What do I do Next?  ===
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'''Step 11:'''<br> An image file may be searched by name like any article in the Family Search Research Wiki. Type the keyword(s) into the search box and hit the Enter or Search button. A list of articles show, but look to the left and hit the Multimedia link. Now a list of image files show. Scroll down to the one you want.
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Open your image file. The sections after the actual image and before the "File History" section can be edited by any contributor, other parts cannot. Add a "Summary" section explaining what your image shows. Then change the "License" section to include all the Categories where you feel your image may be useful. After you save the file, your changes will be part of the image file.
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The category names will show up at the very bottom of the image file. Click on every category you placed your image in. For each category, scroll down toward the bottom where the images are located. Make sure that your image file is located there.
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'''Step 12:'''<br> [[Help:Adding images to articles|You can now insert this image file into a wiki page.]] <br><br>
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[[Category:Help|{{PAGENAME}}]]

Revision as of 22:39, 5 September 2013

Help-content.png This help article will guide you as you edit in the Wiki. See Contributor Help for more help articles.


Images you would like to upload to the wiki must be submitted for approval by the wiki support team. This article gives you the steps to take to submit those images.

(If you are a long-time wiki contributor, you might be given Reviewer rights that allow you to upload the image yourself. See Uploading images and files for those instructions.)

Submitting Images

This article will teach you how to get an image file approved and uploaded. If this is your first time, read this whole article before submitting an image file. After submitting the image file for approval, you will be notified that the image was received. You will be notified later if it was approved and uploaded.

You can also watch a video demonstration of how to add images to the wiki.

Image files are automatically added to image namespace rather than to any actual Wiki page. This namespace is much like a storage space for the images or files. You will be given a link to your image. You can then add information to the image file, or add it to a category, or add it to a Wiki page.

Step 1:
Log in to Family Search Wiki.

Step 2:
Click Upload File in the "Toolbox" section of the navigation bar.

 
Toolbox3.png
Step 3:
This will open a window titled Email File for Authorization.
EmailFileforAuth1.png




Step 4:
If you are logged in to the Wiki, your email address and name automatically appear in the appropriate fields. Verify the information is correct. If the information is not correct, please update your profile in the Personal Tools section of the sidebar.







EmailFileforAuth1.1.png
 
Step 5:
Click Browse and select the file from your computer for upload authorization. Make sure you are selecting the right image. It will be difficult to correct later.
 
EmailFileforAuth2.1.png
Step 6:
Select a Title of Image. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the approximate date the image was taken. Add a description of the image, including copyright or licensing details, microform numbers or call numbers, locations relevant to the image or where it was obtained, or other important details in the Description box.
 
EmailFileforAuth3.1.png

Step 7:


Once the file is uploaded, click Edit this page to add the {{Information}} template: Fill in the template with the following:

  • Description: Description of the content, (historical) background, and in the case of scientific data, a brief scientific analysis of the media file.
  • Source: Use "Own work" for an original media file. Otherwise, provide the website (with both a link to the page embedding the file and a direct link to the file itself), catalog number, name of institution, book source, etc.
  • Date: Date of creation, or date of publication.
  • Author: Author(s) of the image. If no individual person known use the name of the institution(s) that released the file.
  • Permission: Short description of the permission for use granted by the copyright holder. In the case of general permission (e.g. Public Domain), simply describe the media file's copyright status.


Step 8:

At the bottom of the page are two buttons. One of these buttons must be clicked or the image file will not be sent. If the image is a Family History Library acquisition, please click the bottom button. If the image or file is not a Family History Library acquisition, and the image is not copyrighted by anyone other than you, click the top button. The top button verifies that you take responsibility for  submitting the image or file. Click Send File.


After Submitting Your Images

Step 9:
Your image file will be sent to the Family Search wiki support staff. Upon receipt, an email will be automatically generated and sent acknowledging the receipt. It will also give a Case ID number, but the name of the image is not given. If you sent more than one image file, you will not know which the Case ID number applies to which image file. But keep the Case ID numbers handy in case you later need to contact the support staff.

If you do not receive an email acknowledging the receipt of your image file, then it has probably been lost and the wiki support staff will have no record. Also, its a good idea to only send a few images at a time to the Family Search Research Wiki. It may take longer, but you will feel better about the process. Anything over a few image files and somehow they may possibly be dropped from the system.

Step 10:
In about a day's time after the acknowledgment email, another email will be sent from the Family Search wiki support staff. This email will state that the image has been approved or request additional information in order that it might be approved or give the reason for it not being approved. If approved, a link will be given to the image file. And the name of the image should be given (sometimes incorrectly in the email), along with the Case ID number. Keep the Case ID number handy if you later need to contact the support staff about this image file.

Once your image file has been approved, it will be uploaded to the Family Search Research Wiki. Do not be surprised if there are changes to the "official" name of the file. It is common to see plus signs, negative signs, and underlines instead of the original spaces. Also it is possible that the type of format for the image file has been changed. But none of these changes matter much if it results in an image file that can still be used. Try it out first. But if it doesn't work, contact the support staff and use the "official" name and Case ID number.

What do I do Next?

Step 11:
An image file may be searched by name like any article in the Family Search Research Wiki. Type the keyword(s) into the search box and hit the Enter or Search button. A list of articles show, but look to the left and hit the Multimedia link. Now a list of image files show. Scroll down to the one you want.

Open your image file. The sections after the actual image and before the "File History" section can be edited by any contributor, other parts cannot. Add a "Summary" section explaining what your image shows. Then change the "License" section to include all the Categories where you feel your image may be useful. After you save the file, your changes will be part of the image file.

The category names will show up at the very bottom of the image file. Click on every category you placed your image in. For each category, scroll down toward the bottom where the images are located. Make sure that your image file is located there.

Step 12:
You can now insert this image file into a wiki page.

Help-content.png Questions?
Visit the Get Help to receive help with contributing to the Wiki.