Help:Uploading images and files

From FamilySearch Wiki

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{{how-to-articles}}
 
 
{{Help article}}  
 
{{Help article}}  
  
=== Rights to Upload Files  ===
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After [[Help:Selecting images for the Wiki|finding an appropriate image]] that you want to add to the Wiki there are two possible routes to add an image to a page: <br>
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:#Submit an image for approval (as described in [[Help:Submitting images for approval]]), or
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:#Add the image to the wiki yourself, if you have the Reviewer rights.
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 +
== Rights to Upload Files  ==
  
 
The [[FamilySearch Wiki:Reviewer|Reviewer]] role in the FamilySearch Research Wiki has the ability to upload images and files without going through the approval process. If you are not a Reviewer, these steps won't work for you - you will need to [[Request authorization to upload a document or image|submit images for approval]].  
 
The [[FamilySearch Wiki:Reviewer|Reviewer]] role in the FamilySearch Research Wiki has the ability to upload images and files without going through the approval process. If you are not a Reviewer, these steps won't work for you - you will need to [[Request authorization to upload a document or image|submit images for approval]].  
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There are two types of Reviewers:  
 
There are two types of Reviewers:  
  
#Reviewers who answer Wiki Support e-mail for FamilySearch (CSMs) can also upload images that wiki contributors submit through the Upload file link in the navigation bar. Click here for the instructions to get started.
 
 
#Reviewers who are long-term Wiki contributors and are given rights to upload their own images.
 
#Reviewers who are long-term Wiki contributors and are given rights to upload their own images.
 +
#Reviewers who answer Wiki Support e-mail for FamilySearch (CSMs) can also upload images that wiki contributors submit through the Upload file link in the navigation bar. Click here for the instructions to get started.<br>
  
Before first uploading an image, you must be familiar with the [[FamilySearch Wiki:Image use|Image Approval Policies]] to avoid violating FamilySearch Wiki image policies. Second, you should search for the image you want to add to see if the image already exists in the Wiki.
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Before first uploading an image, you must be familiar with the information in the following articles:
  
=== Steps to Upload Files  ===
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*[[FamilySearch Wiki:Image use|Image Approval Policies]]&nbsp;- understand what kinds of images are acceptable in the Wiki
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*[[Template:Information|Information Template]] - how to show where the image came from
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*[[Help:License templates|License Templates]] - to show what license agreement you are able to publish the image under
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You must also search through the images already in the Wiki to see if one already exists like what you want.
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 +
== Steps to Upload Files  ==
  
 
:To upload images or files (for example, PDF files) directly to the FamilySearch Research Wiki follow these steps:
 
:To upload images or files (for example, PDF files) directly to the FamilySearch Research Wiki follow these steps:
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::#Under "Toolbox," in the sidebar, click "Special pages."  
 
::#Under "Toolbox," in the sidebar, click "Special pages."  
 
::#In the list, scroll down to the heading "Media reports and uploads," and click on the topic "Upload file."  
 
::#In the list, scroll down to the heading "Media reports and uploads," and click on the topic "Upload file."  
::#If you are a Reviewer, you will be directed to a page titled '''Upload File'''.  
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::#If you are a Reviewer, you will be directed to a page titled '''[[Special:Upload|Upload file]]'''.  
 
::#Click "Browse" to locate the image or file on your computer.  
 
::#Click "Browse" to locate the image or file on your computer.  
 
::#After clicking on the "Browse" button, a window will open titled "Choose file." Find the file on your computer you want to upload.<br>'''Note:''' By default, this window will open your "My Pictures" folder on your computer. If the image you want to upload is located in the "My Pictures" folder, scroll down to locate the image, click on the image, and then click the "Open" button at the bottom of the window. ''[NOTE: If the image or file you want to upload is not located in the "My Pictures" folder, click the dropdown arrow next to the the words "My Pictures" in the box at the top of the page. You will then be able to browse through your computer to locate the image you want to upload by clicking on the image and then clicking the "Open" button.]''  
 
::#After clicking on the "Browse" button, a window will open titled "Choose file." Find the file on your computer you want to upload.<br>'''Note:''' By default, this window will open your "My Pictures" folder on your computer. If the image you want to upload is located in the "My Pictures" folder, scroll down to locate the image, click on the image, and then click the "Open" button at the bottom of the window. ''[NOTE: If the image or file you want to upload is not located in the "My Pictures" folder, click the dropdown arrow next to the the words "My Pictures" in the box at the top of the page. You will then be able to browse through your computer to locate the image you want to upload by clicking on the image and then clicking the "Open" button.]''  
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::#(Optional but recommended:) Change the "Destination Filename" as needed so that the image or file will have the desired title in the Wiki, but DO NOT delete the file extension off of the name. For example, if you are changing the name from Pic123.jpg, you may change the name to Anything.jpg, but the image will not upload if you change the name to Anything. The .jpg or ,png, etc., must be included in the "Destination Filename."  
 
::#(Optional but recommended:) Change the "Destination Filename" as needed so that the image or file will have the desired title in the Wiki, but DO NOT delete the file extension off of the name. For example, if you are changing the name from Pic123.jpg, you may change the name to Anything.jpg, but the image will not upload if you change the name to Anything. The .jpg or ,png, etc., must be included in the "Destination Filename."  
 
::#After changing the destination filename (if necessary), type in a "Summary" for the image. Include the author's name when possible. Remember, you must have full rights to the image, or it must be under the Creative Commons license or in the public domain to legally add it to the Wiki.  
 
::#After changing the destination filename (if necessary), type in a "Summary" for the image. Include the author's name when possible. Remember, you must have full rights to the image, or it must be under the Creative Commons license or in the public domain to legally add it to the Wiki.  
::#After typing information in the summary, you are ready to upload the image. Click "Upload file."  
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::#Under the summary box is a '''Licencing''' drop-down menu for choosing the appropriate licence under which the creator/right holder has allowed the image to be used. See [[Help:License templates]] for more information
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::#After typing in the summary and selecting the licence, you are ready to upload the image. Click "Upload file."  
 
::#Once the file is uploaded, click '''Edit this page''' to add the {{tlp|Information}} template:
 
::#Once the file is uploaded, click '''Edit this page''' to add the {{tlp|Information}} template:
 
<pre width="25%">{{Information
 
<pre width="25%">{{Information
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| Permission =  
 
| Permission =  
 
}}
 
}}
</pre>
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</pre>  
<br>
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<br>  
  
 
:Fill in the template with the following: <br>
 
:Fill in the template with the following: <br>
  
::*'''Description:''' Description of the content, (historical) background, and in the case of scientific data, a brief scientific analysis of the media file. <br>
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::*'''Description:''' Description of the content, (historical) background, and in the case of scientific data, a brief scientific analysis of the media file. <br>  
::*'''Source:''' Use "Own work" for an original media file. Otherwise, provide the website (with both a link to the page embedding the file and a direct link to the file itself), catalog number, name of institution, book source, etc. <br>
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::*'''Source:''' Use "Own work" for an original media file. Otherwise, provide the website (with both a link to the page embedding the file and a direct link to the file itself), catalog number, name of institution, book source, etc. <br>  
::*'''Date: '''Date of creation, or date of publication. <br>
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::*'''Date: '''Date of creation, or date of publication. <br>  
::*'''Author: '''Author(s) of the image. If no individual person known use the name of the institution(s) that released the file. <br>
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::*'''Author: '''Author(s) of the image. If no individual person known use the name of the institution(s) that released the file. <br>  
::*'''Permission: '''Short description of the permission for use granted by the copyright holder. In the case of general permission (e.g. Public Domain), simply describe the media file's copyright status. Note that the media file must still be tagged with the appropriate license template! <br>
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::*'''Permission: '''Short description of the permission for use granted by the copyright holder. In the case of general permission (e.g. Public Domain), simply describe the media file's copyright status. Note that the media file must still be tagged with the [[Help:License templates|appropriate license template]]! <br>
 
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:'''Note:''' To attach the image to an article or page, see [[Help:Adding images to articles]].<br>
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----
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=== Steps for Reviewers answering FamilySearch Emails (CSMs)  ===
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{{Contributor Help badge}}
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==== Set up your computer  ====
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:#Create a folder on your computer called '''Wiki Image Approval'''
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:#Create a document in your word processor with the e-mail template below and save it as the '''Image Approval Letter'''<br>
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==== Work on an E-mail  ====
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:'''Part 1''' - Save a contributor's image to upload
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::#Open the '''Image Approval Letter''' document
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::#In Amdocs, go to the '''Wiki Image/Doc Approval '''queue
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::#Select a case to work on and click '''Accept Case'''
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::#Right click on the email from the user and copy the email and paste it at the bottom of your letter
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::#Move the '''Name '''and the '''Title '''from the Amdocs email up into the letter
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::#Go back to the Amdocs case<br>
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::#Click on the '''Attachments''' tab
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::#Double-click on the filename to open the image
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::#Save the to your computer to the '''Wiki Image Approval''' folder.&nbsp;:::(Note:&nbsp;This will show differently on different computers. You may need to click '''File '''and '''Save '''or '''Make a Copy''', or something similar.)
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::#Go to the Wiki home page and sign in. Then follow the [[#Steps_to_Upload_Files|steps as outlined above]].
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:'''Part 2''' - Upload the image - [[#Steps_to_Upload_Files|follow the steps above]]
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::*On Step 7, use the Title sent to you by the contributor.
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:'''Part 3''' - Respond to the contributor
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:'''Note:''' To attach the image to an article or page, see [[Help:Adding images to articles]].
  
::#Take the URL of the image and copy it into the letter next to the Image Link.
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== Using Images and File Description Pages  ==
::#Go back to Amdocs.&nbsp;Click '''Send Email '''to send the email to the patron. Copy and paste the email you've put together into that screen.
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::#Send the email and close the case.
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::#If there are any problems with the image, get back to the contributor and let them know, and see if they can send you another version.
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<br>
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After you've uploaded a file, you can use it in an article, with some special wiki syntax to create the link. See [[Help:Images]].
  
==== Email Template  ====
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Your file gets its very own “File Description Page” within the {{ns:image}} [[Help:Namespaces|namespace]] of the wiki. You should edit this page to provide more information about the file. For example, many public wiki projects are quite sensitive to copyright issues, and so you should explain where you got the file from, and what its copyright status is, on the description page. Any other useful descriptive notes could also be added there.
<pre>Dear ,
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Thank you for submitting an image to the FamilySearch Wiki. Your image has been
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accepted and uploaded to the FamilySearch Wiki, and is ready for you to insert
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into an article or portal page. For instructions on how to insert the uploaded
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image, please visit the following article located in the FamilySearch Wiki:
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https://wiki.familysearch.org/en/Insert_an_uploaded_image_in_an_article
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Experienced contributors who have been granted the right may upload as follows:  
  
Image Title:
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== List of Files in the Wiki  ==
Image Link:
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There are a number of special pages to help you view and manage files which have been uploaded. Go to “{{int:specialpages}}” (in the {{lcfirst:{{int:toolbox}}}} on the left) and then see...
  
When you upload images in the future, please include the following information:
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*[[Special:Newimages|{{int:newimages}}]] - If you just uploaded one, you will see it here.
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*[[Special:Imagelist|{{int:listfiles}}]] shows all of the files
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*[[Special:Unusedimages|{{int:unusedimages}}]] helps you track down files which might not be needed.
  
1. The exact location (city/county/state/province/country) of where the image was
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See [[Help:Special pages]] for details of the other information available here.<br>
taken OR the page that the image will be included on so that it can be categorized
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correctly
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2. Author - who took/created the image, or, if the image is from Wikipedia Commons,
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the link of the original image
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3. Source - where the image is from - e.g. a collection or project
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<br> {{Contributor Help badge}}
  
Please add the above information to this image:
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== Helps for reviewers: ==
  
For this image, if you could go to the image and edit the page to add the above
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*[[FamilySearch Wiki:Image and file approval process|The approval process by reviewers]]
information, we would greatly appreciate it. If you're not sure how, let us know
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*[[FamilySearch Wiki:Image upload request containing all information|Email Template for submissions containing all information]]
and we'll walk you through it.  Here are two links that will help you do that:
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*[[FamilySearch Wiki:Image upload request missing information|Email Template for submissions missing information]]
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*[[FamilySearch Wiki:Image upload request missing licensing|Email Template for submissions missing licensing information or personal images]]
* To add categories: https://wiki.familysearch.org/en/Help:Categorization
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*[[FamilySearch Wiki:Image and file approval process|Image and file approval process]]<br>
* To add the above to the template: https://wiki.familysearch.org/en/Template:Information
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*[[FamilySearch Wiki:Image use|Image Policies and Guidelines]]
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*[[Template:Information|Information Template]]
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*[[Help:License templates|License Templates]]
  
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{{Contributor help-navbox}} {{Editing help}}
  
Sincerely,
 
FamilySearch
 
support@familysearch.org
 
</pre>
 
 
[[Category:Help|{{PAGENAME}}]]
 
[[Category:Help|{{PAGENAME}}]]

Revision as of 23:52, 26 February 2013

Help-content.png This help article will guide you as you edit in the Wiki. See Contributor Help for more help articles.


After finding an appropriate image that you want to add to the Wiki there are two possible routes to add an image to a page:

  1. Submit an image for approval (as described in Help:Submitting images for approval), or
  2. Add the image to the wiki yourself, if you have the Reviewer rights.

Contents

Rights to Upload Files

The Reviewer role in the FamilySearch Research Wiki has the ability to upload images and files without going through the approval process. If you are not a Reviewer, these steps won't work for you - you will need to submit images for approval.

There are two types of Reviewers:

  1. Reviewers who are long-term Wiki contributors and are given rights to upload their own images.
  2. Reviewers who answer Wiki Support e-mail for FamilySearch (CSMs) can also upload images that wiki contributors submit through the Upload file link in the navigation bar. Click here for the instructions to get started.

Before first uploading an image, you must be familiar with the information in the following articles:

You must also search through the images already in the Wiki to see if one already exists like what you want.

Steps to Upload Files

To upload images or files (for example, PDF files) directly to the FamilySearch Research Wiki follow these steps:
  1. Under "Toolbox," in the sidebar, click "Special pages."
  2. In the list, scroll down to the heading "Media reports and uploads," and click on the topic "Upload file."
  3. If you are a Reviewer, you will be directed to a page titled Upload file.
  4. Click "Browse" to locate the image or file on your computer.
  5. After clicking on the "Browse" button, a window will open titled "Choose file." Find the file on your computer you want to upload.
    Note: By default, this window will open your "My Pictures" folder on your computer. If the image you want to upload is located in the "My Pictures" folder, scroll down to locate the image, click on the image, and then click the "Open" button at the bottom of the window. [NOTE: If the image or file you want to upload is not located in the "My Pictures" folder, click the dropdown arrow next to the the words "My Pictures" in the box at the top of the page. You will then be able to browse through your computer to locate the image you want to upload by clicking on the image and then clicking the "Open" button.]
  6. After clicking the "Open" button, you will be directed back to the Upload File page in the FamilySearch Research Wiki.
  7. (Optional but recommended:) Change the "Destination Filename" as needed so that the image or file will have the desired title in the Wiki, but DO NOT delete the file extension off of the name. For example, if you are changing the name from Pic123.jpg, you may change the name to Anything.jpg, but the image will not upload if you change the name to Anything. The .jpg or ,png, etc., must be included in the "Destination Filename."
  8. After changing the destination filename (if necessary), type in a "Summary" for the image. Include the author's name when possible. Remember, you must have full rights to the image, or it must be under the Creative Commons license or in the public domain to legally add it to the Wiki.
  9. Under the summary box is a Licencing drop-down menu for choosing the appropriate licence under which the creator/right holder has allowed the image to be used. See Help:License templates for more information
  10. After typing in the summary and selecting the licence, you are ready to upload the image. Click "Upload file."
  11. Once the file is uploaded, click Edit this page to add the {{Information}} template:
{{Information
| Description = 
| Source = 
| Date = 
| Author = 
| Permission = 
}}


Fill in the template with the following:
  • Description: Description of the content, (historical) background, and in the case of scientific data, a brief scientific analysis of the media file.
  • Source: Use "Own work" for an original media file. Otherwise, provide the website (with both a link to the page embedding the file and a direct link to the file itself), catalog number, name of institution, book source, etc.
  • Date: Date of creation, or date of publication.
  • Author: Author(s) of the image. If no individual person known use the name of the institution(s) that released the file.
  • Permission: Short description of the permission for use granted by the copyright holder. In the case of general permission (e.g. Public Domain), simply describe the media file's copyright status. Note that the media file must still be tagged with the appropriate license template!
Note: To attach the image to an article or page, see Help:Adding images to articles.

Using Images and File Description Pages

After you've uploaded a file, you can use it in an article, with some special wiki syntax to create the link. See Help:Images.

Your file gets its very own “File Description Page” within the File namespace of the wiki. You should edit this page to provide more information about the file. For example, many public wiki projects are quite sensitive to copyright issues, and so you should explain where you got the file from, and what its copyright status is, on the description page. Any other useful descriptive notes could also be added there.

Experienced contributors who have been granted the right may upload as follows:

List of Files in the Wiki

There are a number of special pages to help you view and manage files which have been uploaded. Go to “Special pages” (in the toolbox on the left) and then see...

See Help:Special pages for details of the other information available here.


Help-content.png Questions?
Visit the Wiki Contributor Help Forum to receive help with contributing to the Wiki.


Helps for reviewers: