Pennsylvania, Philadelphia City Probate Records (FamilySearch Historical Records)Edit This Page

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FamilySearch Record Search This article describes a collection of historical records scheduled to become available at FamilySearch.org.

Contents

Collection Time Period

This collection includes records for the years 1837 to 1865.

Record Description

Probate records were court documents and may have included both loose papers and bound volumes. These records were generally known as a case file or a probate packet. These files normally included wills, settlement papers, inventories, receipts, and other records pertaining to the estates. Some probate records were recorded in books that may have been labeled with such titles as accounts, administrations, appraisals, minutes, petitions, guardianships, inventories, settlements, and so forth. The wills in this collection are loose documents arranged by box number then file number.

Record Content

Probate records include petitions, inventories, accounts, decrees and other court documents. They may include the following genealogical information:

  • Name of the testator or deceased
  • Names of the heirs, such as spouse, children, other relatives, and friends
  • Name of the executor, administrator, or guardian
  • Names of witnesses
  • Residence of the testator
  • Dates the documents were written and recorded (used to approximate event dates since a will was usually written near the time of death).

How to Use the Record

Begin your search by finding your ancestors in the index. Name indexes make it possible to access a specific record quickly. Check the index for the surname and then the given name. Remember that these indexes may contain inaccuracies, such as altered spellings, misinterpretations, and optical character recognition errors if the information was scanned.

When searching the index it is helpful to know the following:

  • The place of residence.
  • The approximate death or probate date.
  • The name of the deceased.

Use the locator information found in the index (such as page, entry, or certificate number) to locate your ancestors in the records. Some on-line indexes, such as indexes to FamilySearch Historical Records, will take you directly to an image. Compare the information in the record to what you already know about your ancestors to determine if this is the correct person. You may need to compare the information of more than one person to make this determination.

When you have located your ancestor’s record, carefully evaluate each piece of information given. These pieces of information may give you new biographical details that can lead you to other records about your ancestors. Add this new information to your records of each family. For example:

  • Use probate records to identify heirs and relatives.
  • You may be able to use the probate record to learn about adoptions or guardianship of any minor children and dependents.
  • Use the document (such as the will) or the recording dates to approximate a death date.
  • Use the information in the probate record to substitute for civil birth and death records since the probates exist for an earlier time period.
  • You may be able to use the probate record to learn about land transactions.
  • Use the birth date or age along with the residence or place of birth of the deceased to locate census, church, and land records.
  • Use the occupations listed to find employment records or other types of records such as military records.
  • Compile the entries for every person who has the same surname as the deceased, this is especially helpful in rural areas or if the surname is unusual.
  • Continue to search the records to identify children, siblings, parents, and other relatives who may have died in the same county or nearby. This can help you identify other generations of your family or even the second marriage of a parent. Repeat this process for each new generation you identify.
  • When looking for a person who had a common name, look at all the entries for the name before deciding which is correct.

Keep in mind:

  • Wills are more likely to be found in rural communities than in larger cities and industrial areas.
  • The information in the records is usually reliable, but depends upon the reliability of the deceased or the testator.
  • Earlier records may not contain as much information as the records created after the late 1900.
  • There is also some variation in the information given from one record to another record.

If you are unable to find the ancestors you are looking for, try the following:

  • Check for variant spellings of the surnames.
  • Check for a different index. There are often indexes at the beginning of each volume.
  • Search the indexes and records of nearby counties.

Record History

Probates have been recorded on a county basis since the origin of the Commonwealth in 1682. Some major cities such as Philadelphia also kept probate records. Complete records are available in most counties. Probate actions taken in a locality before the present county was formed are found in records of the parent county.

Why this Record Was Created

Probate records were used to legally dispose of a person’s estate after his or her death. If the deceased had made a will, the probate process transferred the following from the deceased to an executor or executrix: legal responsibility for payment of taxes, care and custody of dependent family members, liquidation of debts, and transfer of property title to heirs. If there was no will, the transfer went to an administrator or administratrix. A guardian or conservator was appointed if the deceased had heirs younger than 21 or if the heirs were incompetent due to disability or disease.

Record Reliability

The death date, residence, and other facts that were current at the time of the probate proceedings are reliable, but realize that there is still a chance of misinformation. The records may omit the names of deceased family members or those who had previously received an inheritance. In some cases, the spouse mentioned in the will was not the parent of the children mentioned. Also, some wills do not name family members. 

Related Websites

ePodunk,Philadelphia, Pennsylvania

Public Record Center.com

Related Wiki Articles

Pennsylvania Probate Records

Contributions to This Article

We welcome user additions to FamilySearch Historical Records wiki articles. Guidelines are available to help you make changes. Thank you for any contributions you may provide. If you would like to get more involved join the WikiProject FamilySearch Records.

Sources of Information for This Collection

“Pennsylvania, Philadelphia City Probate Records, 1837-1865,” database, FamilySearch (https://familysearch.org/): from the City of Philadelphia Register of Wills Office. FHL digital images, 20 folders, Family History Library Salt Lake City, Utah.

Citing FamilySearch Historical Collections

When you copy information from a record, you should also list where you found the information. This will help you or others to find the record again. It is also good to keep track of records where you did not find information, including the names of the people you looked for in the records.

A format for citing FamilySearch Historical Collections, including how to cite individual archives is found in the following link: How to Cite FamilySearch Collections

Examples of Source Citations for a Record in This Collection

"Pennsylvania, Philadelphia City Probate Records. 1837-1865" database and digital images, FamilySearch ([https://www.familysearch.org https: accessed 7 October 2011). entry for Mary Green, will probated 1842; citing Probate Records, reference number Box 10, 100-149 123; City of Philadelphia Retgister of Wills Office. Piladelphia, Pennsylvania, United States.FHL digital images, 20 folders, Family History Library Salt Lake City, Utah.


 

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  • This page was last modified on 28 August 2012, at 19:31.
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