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Research Extract Forms
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- * * * * * * * * * * * * Sample of Filled-in Research Extract Form * * * * * * * * * * *
Why Use a Research Extract Form? A Research Extract Form can be a valuable tool while doing original research. The Research Extract Form is filled out when making photocopies of multiple documents are not a practical solution.
When do you use a Research Extract Form? When researching a book and extracting all of one surname from each page in the book, is an example of when a Research Extract Form would be used. A trip to the Cemetery, a telephone conversation or interview with a relative might be another instance.
How does a Research Extract Form work with a Research Log? Research Extract Forms have a place for a document number to be assigned in the upper right hand corner. This document number will then coincide with the document number you enter on the Research Log. Your Research Log is a table of contents for your Documents, Photocopies and Research Extract Forms.
Researcher's name: This is usually yourself.
Ancestor Researched: This is the name/s of the individual or the couple you are researching.
Research Date: This is today's date or the date you did the research.
Research Objective: This should be a clear concise statement of your goal.
Record Information: This is where you record the details of how someone else could locate this source.
Record Type: This could be a Census, Church Record, Vital Record, Land Record, Probate Record, Military Record, Emigration/Immigration Record or Naturalization Record.
Record Location: This could be a Public Library, County Courthouse, Archive, an address for a Cemetery or Sexton Office, Family History Library, an individuals home or any other location.
Source Record or Call Number: This is the identifier for the actual record. It could be a file on a computer, a book in a library with a call number.
Title of the Source: This is the name of the book, the title of the database, or the name of a database on a computer.
Author: This could be the County Clerk, an individual or group of individuals authoring an article or book.
Publisher: This could be a publisher, a government agency or and individual. This should also have the publishing year.
Documentation: This section can help to focus on the quality of the source you are using. You can determine if the: Source: is an original record or a derivative (such as an index or a compiled work).
Information: is primary or secondary (Primary is evidence recorded at the time of the event. Seconday is information recorded at a much later date).
Evidence: is a direct statement or indirect evidence. (A direct statement is: Robert M Wiley is the son of Hamilton James Wiley. An indirect record would be where both father and son are mentioned, but the relationships are only implied).
Research Extract Results: This is where the results of your research is recorded. Page numbers and the information are recorded. Conversations or phone calls and the notes for the conversation are recorded here. An address and results of a cemetery search are noted here.
Analysis: This is where a concise statement of what was learned that relates to your research objective.
Personal and Family History Notes
You should also record other personal and family history information such as residences, occupations, schools attended, military service, property owned, and immigration or naturalization. At times such biographical information is essential to help prove relationships. You may use a computer program like Personal Ancestral File (see Adding a Custom Event to a PAF Family Group Record), a word processor, regular paper, or create your own form to keep your notes organized.