FamilySearch Indexing: Australia, Tasmania—Burial and Cremation Orders, 1883–1986, Additional Helps

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FamilySearch Indexing: Australia, Tasmania—Burial and Cremation Orders, 1883–1986, OverviewFamilySearch Indexing: Australia, Tasmania—Burial and Cremation Orders, 1883–1986, Project UpdatesFamilySearch Indexing: Australia, Tasmania—Burial and Cremation Orders, 1883–1986, Additional HelpsFamilySearch Indexing: Australia, Tasmania—Burial and Cremation Orders, 1883–1986, FAQFSI Tabs Additional Helps.jpg
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These are the questions that have been posed to support and the answers we have received in response.

Conversion from public to private:

    1.  Only index if there is a name AND a DATE.

(27 August 2014)

Still born children

   1. If an adult is listed 1st and still born is listed 2nd then index as 2 separate records

eg. deceased: Mrs Smith index as 1. GN blank, SN Smith, etc Still born child then 2. GN blank, SN Smith, age 0, NOK <blank> ( June 2014)

    2. If SN of mother is included with a stillborn child record INDEX THAT SURNAME as the child's GN

eg. deceased: Still born child of Milburn index as GN <blank>, SN Milburn, age 0, NOK GN <blank>, NOK SN Milburn (17 June 2014)

    3. If deceased is listed as Mrs Glover's child

eg. deceased: Mrs Glover's child index as GN <blank>, SN Glover, age 0, NOK GN <blank>, NOK SN Glover (21 June 2014)

    4. If deceased is only listed as still born and the surname (or the race) with no date, it cannot be searched for, that's why it would be NED.     

Instruction from Team Leaders for the project. (2 July 2014)

Names in " "

    1. These are vessel names of the ships that they were transported on and DO NOT get indexed at all

(18 June 2014)

Interment (Burial) of Ashes

    1. Regarding the Tasmanian Burial and Cremation records image that showed a cremation date - and a date ashes were buried. The advice given is to index the cremated date. The burial date can be accessed by the researcher when the image is released if further information is needed.

(13 August 2014)

Removed from <grave location> on <date>

    1. Index each name listed on the document with the date listed as a separate record. 

eg. Enter the first name as per normal, use whatever date is available. Then create a new record for each of the other names with the same date (ie 1-1, 1-2, 1-3 etc). (12 June 2014)

    2. If the image has information for multiple grave removals on one image and all the names are on the next image:  index the first image and add extra records to cover the names on next image.  Mark the second image as No Extractable Data (NED).

This is from the Team Leaders at Family Search (Sister Frehner). (7 August 2014) In other words: If the information spans 2 or more images (about the one set of reburials) then index all the information from the images on separate records of the first image and mark the others NED (No Extractable Data). (7 August 2014)

Re-erection of headstones

    1.  If the image is about replacing or re-erecting headstones then the Team Leaders at Family Search have said "If the record is about re-erecting of a headstone, mark it NED." (NED means NO Extractable Data)

(8 Aug 2014)

Reopened grave

    1. Use the registration date or the payment date if none other is available. It gives the researcher somewhere to go from if they can find nothing else on the person

(9 June 2014)

    2. When the document shows that a person's cremated remains were interred (buried) in another person's grave there is no need to index the name of the person in whose grave the ashes were buried.  We only index the information for the principal person or persons on an image, (including their next of kin).

(13 August 2014)

Place of Birth

    1. NEW information as of 11/6/14

re STREET NAMES - "Blank the Birth place if it only contains a street address". (11 June 2014)

    2. Where a County is listed in Place of Birth

FS says DO NOT use County. The field help means to expand place names not the descriptive parts of places i.e. (not county Meath, Ireland INSTEAD Meath Ireland) (20 June 2014 plus also in BIG)

Date of Burial or Cremation

    1. If no date is given for funeral then use REGISTRATION date.

(20 June 2014)

    2. If only partial date is given for funeral then USE MISSING information from REGISTRATION date.
    3. If only part of year is written eg. 19 3   then Support has said "these documents would be consecutive and the month and day seem to change" so use the same year as in the batch. 

(2 July 2014)

Next of Kin

    1. Where it says child of - you do index as a relative, if there is any other way that you can tell it is a relative, then index it. If you can't tell if it is a relative then don't index it. 

This is from the collection manager and Zane. (27 June 2014)

    2.  Index spouse, alive or dead as Next of Kin

(18 July 2014)

    3.  When Two people (parents) are listed as Next of kin index the First person only.

(18 July 2014)

    4. When there is a name and relationship listed as Rank of Deceased and also a relationship and name listed as Next of Kin (NOK) only record the Next of Kin name. Next of Kin relationships trump Rank of Deceased relationships.
    5.  When there is a name and relationship listed as Rank of Deceased and it finishes on the Next of Kin line then record the first name you see after the relationship (even if it is on the Rank of Deceased line and there is a second name such as spouse on the NOK line).

Ground, plot or vault purchased

    1. As this is a burial and cremation project if there is no evidence on the form that someone was either buried or cremated then NED the image. Project managers will review the image and pull it for another project or put it back in if they want it indexed.

(early June 2014)

Beautymum4 12:21, 14 August 2014 (UTC)