Indexing Projects - US, Iowa County Births, 1880-1935

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FamilySearch Record Search This article contains instructions for indexing a collection of records online for FamilySearch.
Help index these records: http://familysearch.org/indexing
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Sample Images

Iowa County Births 1880-1935 (10-0276) DGS 4240603 145 4265589 910.jpg







Characteristics of This Project

  • This project includes records of births.
  • Records are on registers or individual certificates.
  • There is one image per batch for registers and up to 20 images per batch for certificates.

Description of the Records

  • Records were handwritten or typed on preprinted forms.
  • There are many different styles of records. These include registers, certificates, corrections, affidavits and delayed births. Search each record carefully to find the information for each field to be indexed.
  • Most registers have records that extend across two pages, but some are complete on a single page.
  • Some registers that have records across two pages were filmed on two images. In those cases, the records should be indexed on the first page and the second page would be indexed as: No Extractable Data Image
  • Many registers have overlays covering some of the recorded information. Carefully read the Overlays paragraph in the Project-specific indexing instructions to learn how these images are to be indexed.

Basic Indexing How-to's for this or any indexing project:


Basic Indexing How-to's for this or any indexing project:

Click here for information to make your indexing easier and more accurate, along with helpful, short, how-to videos.


Helpful videos about how to index this project

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Project-Specific Indexing Instructions

Many Different Types of Forms:

The following links are examples of the some of the different types of documents:
Birth Register 1

Birth Register 2

Birth Register 3

Birth Certificate

Affidavit

Amendment

Delayed Birth

Correction

  • Each type of document should be indexed as separate records. Do not attempt to make corrections on an original record with information from a correction or amendment.
    Locations of information for indexing fields varies greatly with the different forms. Search carefully for the information for each field.

Indexing Records that Continue from One Image to Another
  • Click here for an example.


When the information for a record starts on one image and continues on the next image:

  1. On the menu bar, click View
  2. Click Show Previous/Next Image.
  3. The previous or next image will be the image you see on the right side of the double screen.
  4. Click the Next Image button.
  5. Type the remaining data for the record being indexed. In the case of this project, the data to be indexed from the next image will normally be the names of the mother and father.
  6. Return to normal view by clicking View and then Show Previous/Next Image.
  7. Then when indexing the next image, mark that image as: No Extactable Data Image.
Number of Records per Image:
  • The data entry area is set at 1 record per image. If you encounter images with more than one record, you will need to add additional entry lines to match the actual number of records on your image. To do this:
  1. On the menu bar, click Tools.
  2. Click Records per Image.
  3. Set the number of records to the actual number of records on the image.
  4. Click OK.
Overlays:
  • Overlays, such as amendments or corrections, are attached to many registers.
  • The overlays may relate to entries on the register, but index each overlay as a separate record, and do not try to correct the entry on the register.
  • Overlays will cover information that was recorded on the register. In these cases, there is generally a separate image that was taken with the overlay removed. Therefore, do not try to index the data that is covered by the overlay. The hidden data will be indexed when indexing the separate image with the overlay removed.
  • Index all complete records that are visible on the register. To do this:
  1. First, index all overlays as separate records starting on the first page and continuing to the second page.
  2. Next, index all areas of the register that have complete records starting on the first page and continuing to the second.
  3. Do not index records that are partially covered by the overlays.
  4. Click the following link to see an example.

How to index images with overlays

Highlights:
  • Because of the many different forms found in this project, highlights are not available. You may use the ruler instead to follow a record across an image.
    Using the Ruler:
  • If you choose to use the ruler, please be aware that the ruler is not anchored to the indexing screen and does not automatically move as you move to a new entry. To see the ruler, follow these steps:


  1. On the menu bar, click View.
  2. Select Show Ruler.
Handwriting Helps:
  • Many of these records are handwritten. It may be helpful to view the handwriting help now available on the data entry screen.
  • To access this help, on the toolbar just above the data entry area, click on the Handwriting Help icon (which looks like an inkwell with an orange feather quill).


Field-by-field Help

Image Type

Describe the image above. To do this, click in the Image Type field, and then click the down arrow at the right side of the field. Select an option from the list.

If the image is normal and has information to be indexed, select Normal. Then press Tab or Enter.

If there is no information to be indexed because the image is blank, is a duplicate, has no extractable data, or is unreadable, select one of these options. Press Tab or Enter, and, on the warning message, click Yes. Continue to the next image in the batch.

Click here to see an example: Normal

Page or Certificate Number

A certificate or record number may usually be found at the beginning of each record on a birth register. It may also be found in the upper left or right corner of a birth certificate.

Do not type the page number in this field.

If a certificate number was not recorded, press Tab to skip this field.

Click here to see an example: 590

Child's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Sr, Jr, Baby, Infant, Mrs, etc.

If a given name was abbreviated, type the name as it was written on the document. Do not index punctuation, except for hyphens and apostrophes.

If the given names were not recorded or contain a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Amy Bernice
 

  Child's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Sr, Jr, Baby, Infant, Mrs, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Child's Given Names field.

Do not assume the child's surname from the parents surname. If the child's surname was not recorded or contains a variation of the word unknown, press Ctrl+B to mark this field as blank.

Click here to see an example: Richter

 

Child's Titles or Terms

Type titles or terms, such as Sr, Jr, Baby, Infant, or Mrs, that were recorded with the child's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Jr

 

Gender

The gender may be located in different places on different forms.

Type either M for male or F for female.

Index the gender only if it was specifically recorded or if it can be determined by the relationship as a son or daughter. Do not assume a gender based on given names.

If the gender was not recorded or contains a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: M
 

Birth Month

Type the first three letters of the month: Jan, Feb, Mar, etc.

Do not include descriptive words, such as: "about" or "abt."

If the month was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: May
 

Birth Day

Type the one- or two-digit number for the day.

Do not include descriptive words, such as: "about" or "abt."

If the day was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: 19
 

Birth Year

Type a four-digit number for the year.

If there is no year or only a two-digit number was recorded, it may be possible to determine the year from other data on the record or from the previous or next image. If it cannot be determined, type what was written on the record.

Do not include descriptive words, such as: "about" or "abt."

If the year was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark the field as blank.

Click here to see an example: 1898
 

Father's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Sr, Jr, Mr, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Walter Jessie
 

Father's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the surname, such as: Sr, Jr, Mr, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Morse
 

Father's Titles or Terms

Type titles or terms, such as Sr, Jr, or Mr, that were recorded with the father's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Tab
 

Mother's Given Names

The given names may be written either before or after the surname. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

Do not include titles or terms with the given names, such as: Mrs, Miss, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

If a given name was abbreviated, type the name as it was written on the document. Do not type a period after the abbreviation.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in this field.

If the given names were not recorded or were written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Sarah Ann
 

Mother's Surname

The surname may be written either before or after the given names. Watch the names carefully, and be sure to type the names into the correct fields on the indexing screen.

If the mother's maiden name and her married name were recorded, type the maiden name first and then the married name.

Do not include titles or terms with the surname, such as: Mrs, Miss, etc. Do not index punctuation, except hyphens and apostrophes when they were written on the document as part of the name.

There will be names from other cultures included. If you cannot determine if a name is a given name or a surname, index the name in the Mother's Given Names field.

If the surname was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Neu Carmody
 

Mother's Titles or Terms

Type titles or terms, such as Miss or Mrs, that were recorded with the mother's name.

If a title or term was abbreviated, type it as it was written on the document. Do not type a period after the abbreviation.

If titles or terms were not recorded or were written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Tab


City or Town

Type the name of the town or city where the birth took place.

If the town has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written excluding punctuation.

If the town or city was not recorded or was written as a variation of the word "unknown," press Ctrl+B to mark this field as blank.

Click here to see an example: Dubuque
 

County

Type the name of the county where the birth took place. If the county was not recorded with the record on a register, it may have been written at the top of the page.

If the county has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written excluding punctuation.

If the county was not recorded or was written as a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Kossuth
 

State or Country

Type the state or country where the birth took place.

If the state or country has been misspelled, spell it correctly. If it has been abbreviated, and you can determine what the abbreviation stands for, type the complete name instead of the abbreviation. Use the lookup list for assistance. If there is any question as to what the abbreviation stands for, index what was written excluding punctuation.

If the state or country was not recorded or contains a variation of the word "unknown," press Tab to skip this field.

Click here to see an example: Iowa


How to Help with This Project

  • If you have not already done so, you must register as an indexing volunteer. To register and to download and install the indexing program, click here for the indexing home page. Click on Get Started and follow the instructions on the page.
      • After you register, click the Begin Indexing link on the indexing home page and sign in to the indexing program with your user name and password. Then click the Download Batch... button, and select this project name from the list. You may need to select Show all projects at the top of the Download Batch window to see the project name on the list.


Discuss This Project

There are several ways to ask questions or discuss this project. Choose your favorite:

Note: You will need an LDS or FamilySearch account to add to these pages, which is the same as the user name and password used for indexing.