Difference between revisions of "England Civil Registration"
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== Information Recorded in Civil Registers ==
== Information Recorded in Civil Registers ==
Revision as of 22:42, 6 June 2013
England Civil RegistrationGOV.UK website.
- 1 General Register Office - Historical Background
- 2 Information Recorded in Civil Registers
- 3 Merchant Shipping Act
- 4 Stillbirths and Adoptions
- 5 British Persons Christened, Married or Buried Abroad
- 6 Locating and Ordering Civil Registration Records
- 7 Indexes to Civil Registration Records
- 8 Registration Districts
- 9 Records at the Family History Library
General Register Office - Historical Background
Before 1837 only churches recorded birth, marriage, and death information in England (see England Church Records). In the early 1800s, Parliament recognized the need for accurate records for voting, planning, taxation, and defense purposes. Legislation was passed to create a civil registration of births, marriages, and deaths for England and Wales and, for registering the same for British subjects abroad. England and Wales registration began on 1 July 1837 and later on, for British subjects living abroad, some records returned to England begin as early as 1790. For a brief list of all those registers of births, marriages and deaths affecting British subjects abroad, see Civil Registration of British Abroad (below).
Civil Registration in England and Wales
- The jurisdictional basis of civil registration is the Registration District. Registration districts were based on the Poor Law Unions that were formed in 1834. Poor Law Unions contained groups of parishes that administered the new Poor Law system for that jurisdiction with a superintendent registrar appointed for each district. The district was divided into sub-districts, each with a Registrar of Births and Deaths. There would also be one or more Registrars of Marriages for the whole district.
- Each quarter, superintendent registrars forwarded copies of their district’s registrations to the Registrar General in London. The registration districts hold the original birth and death records, and the General Register Office holds copies.
- Ordained clergy of the Church of England, the established church, were automatically entitled to perform and register marriages. Clergy of other denominations could not perform legally valid marriages until 1898, when they could apply to become 'Authorised Persons'. Prior to that date, a Registrar of Marriages had to be present. Civil marriages could be performed in the register office, but these were rare until the 20th century.
- There were two marriage registers that had to be completed and signed by the parties. When a register was full, one copy would be sent to the Superintendent Registrar and the other kept at the church. In addition, quarterly copies of all marriages were sent to the register office and forwarded to the Registrar General.
- Quaker and Jewish marriages were performed by Registering Officers and Secretaries of Synagogues, respectively. They were also required to deposit completed registers at the Register Office, and to forward quarterly copies to the Registrar General
Civil Registration of Overseas British Citizens & Military Personnel
Parliament passed legislation creating a civil registration of births, marriages, and deaths for English, Scots, Irish and Welsh subjects living abroad, or also known as British subjects abroad. Where registration in England and Wales began 1 July 1837, for those British and Irish subjects living overseas, registration began at differing time periods.
Returns of births, marriages and deaths of British subjects, including military personnel and their families to the General Register Office in England begin as early as 1761 but mostly later, by mid-19th century.
For a brief list of the several register series of births, marriages and deaths affecting British subjects abroad, consider the various records cited below. Some of these records are held at the General Register Office (sometimes known as The Registrar General) at:
The National Archives
Tel: +44 (0) 20 8876 3444
Email: contact form (in lieu of email): web form
And some registers are held at:
The Office of Population Censuses and Surveys (OPCS)
Overseas Registration Section
Merseyside, PR* 2HH
Tel 0151 471 4801
There are several significant records collection series, which originate from three government-sponsored categories. Some have been indexed and even scanned (imaged) and made available online. Data content and some images of records can be accessible at the following record archives and/or websites and for the following ranges of years:
|BMDReg = BMDRegister.co.uk|
|FMP = FindMyPast.co.uk|
|TGEN = TheGenealogist.co.uk|
|TNA = NationalArchives.gov.uk|
|Civil Registration of Births, Marriages & Deaths - Foreign Office (FO) (1761-on) online Indexes|
|Regimental Registers of Army Soldiers & Their Families Births Indexes (1761-on) online|
|Miscellaneous Overseas Births, Marriages & Deaths British Subjects & onShips (RGs 32-34) - (from 1627) online Indexes|
|Miscellaneous Foreign Marriages - (1861) online Indexes|
|Miscellaneous Foreign Deaths (RG35) - (from 1791) online Indexes|
Here are available military records and where applicable, the respective links to online accessibility:
- Military Records (including Merchant ships) of personnel abroad:
- Regimental Registers of births (indexed), marriages and deaths 1761-date (OPCS/FMP)
2. The Registrar General also had custody of non-statutory registers of births, marriages, deaths and burials overseas from 1826-1951 which originally were sent to the Bishop of London's diocesan office. These registers are now held at The National Archives, and some copies at FamilySearch include:
- Registers and Returns of Births, Marriages and Deaths in Protectorates (RG36) - 1895-1965
- Indexes to all the above "Miscellaneous" series from 1826-1945 are found in RG43
Indexes at The Family History Library
[To be added soon]
FamilySearch's British (and Irish) collections in the Family History Library has obtained copies of available General Register Office indices. These may be ordered for and obtained for viewing and researching at any of its 4,600 FamilySearch Centers worldwide.
To view each index series, see Indexes to British Citizens Overseas and Military Personnel1627-1969.
Information Recorded in Civil Registers
A birth certificate usually gives:
- birth date and birthplace
- child’s name and sex
- father's name and occupation
- mother's full name including her maiden name
- informant’s name, relationship to the baby, and residence
- when registered and the name of the registrar
The father, mother, neighbor, or other person present at the birth must register a birth within 42 days. The 1874 act imposed a fee for late registration (43 days to 6 months). This penalty may have persuaded some parents to "adjust" their child's birth date to avoid paying the fee. After six months the birth could not be registered.
A wiki article describing an online collection is found at:
A marriage certificate gives:
- marriage data and place
- names of the bride and groom, their ages, their marital "condition" (single or widowed), their professions, and their residences at the time of the marriage
- names and occupations of their fathers (and often whether they were deceased)
- signatures or marks of the bride, groom, and witnesses
- also notes whether the bride and groom were married in a church (with the denomination given) and, if so, whether they were married by banns or by license.
The law required all marriages to be recorded in a civil register immediately after the ceremony. Marriages were often performed at the bride’s parish.
Wiki articles describing online collections are found at:
- Great Britain Marriages (FamilySearch Historical Records)
- England Cheshire Marriage Allegations (FamilySearch Historical Records)
Because the marriage information found in the civil certificates of marriage, are an exact replica of the church registers of marriage, the records of the churches represent an original copy of each marriage certificate sent to the General Register Office.
FamilySearch has microfilmed or scanned millions of the 1837-1900 marriage records. To view these for the time period (usually pre-1900) and parish/chapel, search the Family History Library Catalog (online) under the name of the parish; click on Church Records to obtain the microfilm number for ordering to a FamilySearch Center near you.
Divorce records contain information on family members, their marital history (including marriage date and place), property, residences, and sometimes dates of events such as children’s births. To search an index to Divorce Records, see "Key Web Sites" below.
Divorce required an act of Parliament until 1857 and was uncommon before the mid-20th century. Records of parliamentary divorce acts are at:
Civil divorce registration began in 1858. These divorce records are confidential for 75 years. Records older than 75 years can be consulted at the National Archives in London. Indexes for 1858 to 1937 are available.
Relatives of divorced persons may obtain information on divorces that occurred in the last 75 years by contacting:
Principal Registry of the Family Division
Decree Absolute Section
First Avenue House
42-49 High Holborn
London WC1V 6NP
Telephone: +44 (0)20 7947 7017
Internet: Family Division
To learn more about divorce records, visit the following Web sites.
- www.nationalarchives.gov.uk/catalogue/RdLeaflet.asp?sLeafletID=260 (before 1858)
- www.nationalarchives.gov.uk/catalogue/RdLeaflet.asp?sLeafletID=53 (after 1858)
The Family History Library has:
- FamilySearch.org has indexes to the Divorce Decrees and Matrimonial causes, 1858-1958 - on microfilm; order these at a FamilySearch Center near you.
- Index to divorces (as listed in Palmer's Indexes to "The Times" newspaper, London) 1788-1910.
Web Sites for Online Searching
- The National Archives - offers a free online index search for Divorce Records (J77 series) from 1858-1937. See their online Catalog, for searches made.
- See The Times - to search for and view historical articles from 1785-1985 of divorce cases in the news(nobility, prominent merchants, political figures, and those of the ruling class who often are listed/ mentioned)
- Parliamentary Acts: Chronological Tables of the Private and Personal Acts - this lists numerous tables of divorce decrees in court cases prior to 1858.
A death certificate usually gives:
- death date and place
- full name of the decedent, their sex and age, their occupation (or for a child, usually the name of a parent)
- cause of death
- name, residence and relationship of the informant to the decedent
- date registered and the name of the registrar.
On certificates for adults, the names of parents are never given. In considering whether to order a death certificate, remember that the information on the certificate may be limited or inaccurate because it is based on the informant’s knowledge. It can be helpful for those looking for clues about persons born or married before July 1837.
A wiki article describing an online collection is found at:
Merchant Shipping Act
The Merchant Shipping Act of 1894 stated that the Registrar-General of Shipping and Seamen should record and certify the death of seamen at sea. Prior to this the General Registrar Office (GRO) maintined registers of deaths at sea. These are indexed by the Registrar General of Shipping under Board of Trade references from about 1855. Another location to check for a death at sea is in the ships log.
Indexes for Deaths at sea are also located on FindMyPast.co.uk, these indexes cover 1854-1890.
Stillbirths and Adoptions
No provision was made for registering stillbirths until 1874, when a new law required a death certificate before burying stillborn children. Since 1927, all stillbirths (any birth where the child never took a breath) are recorded in the Register of Stillbirths, which is not available to the public.
Civil registration adoption certificates began in 1927, giving the child’s new name, birth date, court, entry date and reference number, and district and subdistrict of birth as well as the adoptive parents’ names, addresses, and occupation(s). Adoption records may be consulted only by arrangement with the Office for National Statistics.
Pre-1927 adoption records are kept by the agency or institution which handled the adoption and are very difficult to locate. Many no longer exist. For more information, see:
- Stafford, Georgina. Where to Find Adoption Records: A Guide for Counsellors. London, England: British Agencies for Adoption and Fostering, 1993. (Family History Library book Ref 942 D27sgw.)
British Persons Christened, Married or Buried Abroad
British subjects who were born, married or died abroad can be a challenge to find. The Family History Library has many British church records for persons that lived in foreign countries.
- Further information: British Persons Abroad
Locating and Ordering Civil Registration Records
Civil registration records are kept at the superintendent registrar’s district office. Duplicates are kept at the General Register Office, part of the Identity and Passport Service.
Ordering Certificates Online
Civil registration certificates are closed to the public. The only way to obtain one is to order a copy from the Register General Office for England and Wales. You may order through the Internet, mail or FAX. The cheapest way is to order online, quoting the full reference. You should also take care to order only through the official GRO site, and not through any other site, which will often charge more, and take longer. The current online price of a certificate is £9.25 pounds sterling with full reference. Full Reference includes the type of certificate requested, individual's name, registration district, quarter, year, volume and page number from the indexes. For more information, see their Web site at:
Ordering Certificates by Telephone
Using Visa, Visa Electron, Mastercard, Solo, Delta or Maestro, call +44 (0)845 603 7788 and have your details in hand.
The telephone lines are open: Monday to Friday 8:00 am – 8:00pm (excluding Bank Holidays) and Saturday 9:00 am to 4:00 pm (GMT). Have your credit or debit card ready.
Ordering Certificates by Mail
GRO PO Box 2 Southport Merseyside PR8 2JD
Fax - 44(0) 1704 550 013
When requesting a certificate by mail, send the following:
- A check or money order for the search fee (the amount varies)
- The full name and sex of the person sought
- The names of the parents, if known
- An approximate date and place of the event
Certificates from the General Register Office are less expensive if you supply index reference numbers.
Indexes to Civil Registration Records
Indexes can help you find an entry for your ancestor. The General Register Office (GRO) creates nationwide indexes after receiving quarterly returns.
These indexes are arranged by calendar quarter and year, alphabetically. The index gives the name, registration district, volume, and page number. Later indexes also include the following:
- Age at death (post-1865 death indexes)
- Mother’s maiden name (post-June 1911 birth indexes)
- Spouse’s surname (post-1911 marriage indexes)
- Birth date (post-March 1969 death indexes)
With the index reference you can send for the certificate (see above).
If you cannot locate an index entry, consider the following reasons:
- Surnames are often found under unexpected spellings.
- Events are filed by the date registered, not the date they occurred (for example, a birth on 20 March which was registered on 6 April will be in the April-May-June quarter).
- Indexes were prepared by hand and may contain copying errors (for example, "T" for "F") or omissions.
- A person may have been registered under a different name than he or she used later in life.
- Some marriages were indexed by the name of only one spouse.
- A woman’s surname in the marriage index may be her surname from a previous marriage.
- Family information (particularly age at death) is often misleading.
- Persons with common names may be difficult to identify in the index.
- Some deaths were registered as "unknown."
- A child born before the parents’ marriage may be registered under the mother’s maiden name.
- Some children were registered as "male" or "female" if a name had not been selected before registration.
Knowing the district name and at least an approximate year in which the birth, marriage, or death occurred will reduce your search time.
Using the indexes in FreeBMD to find where a marriage took place
Find a marriage record in FreeBMD, but don’t know which parish it was in? An article, “Get more out of FreeBMD,” in the October, 2010 issue of Family Tree Magazine UK discusses how you could use FreeBMD to find the parish where a marriage took place. This article was followed up in the December, 2010 issue with another article on the subject, “Parish Match” by Sophie Pigott. Roughly the steps, as listed in these articles, include the following:
1. Search in www.freebmd.org.uk for the district, volume and page number of the marriage entry.
2. Go back to the Home Page. Select the Information Link in the middle of the Home Page (it is red and has a box around it).
3. Scroll down to the Statistics section and click on the Districts link.
4. Scroll down to the Page Ranges section, then click on the second ‘here’ link, “Index by District.”
5. Using the entry for your marriage in FreeBMD, find and select your district.
6. Scroll down to the marriages and use the year and quarter to identify the page numbers.
7. Determine if the page number listed falls at the beginning, middle or end of the pages by:
a. Finding a list of parishes in the district that existed at the time of the marriage.
b. Alphabetize the list. (You can use maps.familysearch.org to generate a list of all parishes in a county in 1851. Beyond that they suggest you Google ‘old parishes in …’)
c. Calculate from the list how many parishes were in the district. Then figure out from step 6 how many pages were used during that quarter. You should get a feel for whether the marriage was in the beginning, middle or ending parishes of the list.
8. Choose a parish near the middle of the list and go to the parish registers to find the numbers of the first and last marriages in that quarter. That will give you context for where your marriage might land.
9. Calculate whether your number is before or after those of the parish you chose. You should be able to spot check the marriage pages and quickly work your way to the one you need.
This is really an exciting strategy that will save hours of searching through parish registers to find where a marriage was solemnized.
For more detailed information see the above issues of Family Tree Magazine.
Online Index to England and Wales Civil Registration
In recent years volunteers began transcribing the microfiched indexes and placing them online. Two sites with online civil registration indexes to births, marriages and deaths for England and Wales are located at:
1. FreeBMD - After selecting the event to search, features include:
- Date the event was registered (with date range)
- Name of the district or county
- Name of parents or spouse
- Search by exact or phonetic match
The results show the following for each individual:
- Type of event (birth, marriage, or death)
- Name of the individual
- Year and quarter of the year when registered. (Only the last month of the quarter is given, i.e. March, June, September, or December.)
- Name of the district where the event was registered. (Remember: A district could encompass a number of locations and was responsible to register the event.)
- Volume number and page number
Since this is an ongoing project, there are always additional years being added to the online indexes. A set of graphs on the site shows which years have already been indexed. On the Home Page, click 'Information', choose 'Statistics' and select 'Coverage Charts' for the latest updates. It is also possible to report transcription errors and add "Postem" notes if you locate an entry which is incorrect or that you have more information about.
You should bear in mind the way in which national indexes were compiled from 1837 onward. The quarterly returns sent were manually arranged in alphabetical order and the index compiled was manually written by clerks up to 1865. From 1866 to 1910 the indexes were typeset from the handwritten slips, then typewritten until the 1960s, when computers were first used. From 1984 onwards the indexes have been 'born digital'. Some of the early handwritten indexes between 1837 and 1865 were withdrawn when they became worn, and replaced with typed copies. This extra stage of copying means that these indexes have a higher level of errors.
There have always been checking procedures, but there was rarely enough time or funding to carry them out properly, so it is not surprising that the indexes are incomplete and contain inaccurate entries. If you cannot locate an entry, it is sensible to go to the primary source of registration at the local Registration District.
2. UKBMD website - Select the desired county to determine if there is a local bmd index project. (Not all counties are currently indexing the civil registration indexes for births, marriages, and deaths.) Most county-wide indexes include through 1950. All the counties have incomplete indexes and the project is on-going. Continue to check back often for updated and added information. By signing up, e-mail updates are available from the county extraction directors.
Search features include:
- Date the event was registered
- Name of the district and county
- Date range
- Names of parents or spouse
The results show the following for each individual. This is the information you need if you want to order a copy of a certificate from a local register office in England and Wales.
- Type of event (birth, marriage, or death)
- Name of the individual.
- Year when event registered.
- Name of the region. The name of the local BMD project area
- Name of the place where the event was registered. For births and deaths this is the district name, a district is a geographic area that was responsible to register the event. For marriages the name of the church or register office is given.
- Name of the register office that now holds the registers. This is the office to which applications should be made for copy certificates.
- Reference number. The unique reference number required to order a certificate from the local register office.
The registers in local Registration Districts in both England and Wales are the primary registration information of births marriages and deaths. Research has shown that the national index contains many errors and omissions. The indexation of primary records is based on year of event unlike the national index which is compiled from quarterly returns and is therefore more likely to locate the event you seek.
3. The Genealogist website has indexed and posted online most of the births, marriages and deaths throughout the country. The indexes provide the same information as listed above.
4. Ancestry.co.uk, a paid subscription site, has all the civil registration indexes available online from 1837 to 2010. This site is available for free in the Family History Library and Regional Centers; also available at many public libraries, university/college and many family history society search rooms.
5. WorldVitalRecords.com, a paid subscription site, has all of these indexes available online also. This site is available for free in the Family History Library and Family History Centers. Births: 1837-1983; Marriages: 1837-1983; Deaths: 1837-1983.
Places in the index are registration districts, which are usually not the same as the actual place of birth. In rural areas many villages and parishes are included in one district. Large cities have many districts.
The following sources will help identify the district that served the place where your ancestors lived:
Population Tables are available for each census year. They give the population for the various localities and are arranged by county, district, and parish. The indexes to these tables are very helpful because they give the district for each place listed. District boundaries changed over time, so it is helpful to refer to these indexes. The Family History Library call numbers for the indexes are as follows:
- 1841 FHL 942 X22ip 1841; fiche 6036965
- 1851 FHL 942 X22ip 1851; fiche 6036964
- 1861 FHL 942 X22ip 1861; fiche 6036966
- 1871 FHL 942 X22ip 1871; fiche 6036967
- 1881 FHL 942 X22ip 1881; fiche 6036968
- 1891 FHL 942 X22ip 1891; fiche 6036969
- 1951 FHLQ 942 X2i 1951; films 410102–3
- 1961 FHL Q 942 X2p 1961; film 990257
- 1971 FHL Q 942 X2p 1971; not filmed
The following work contains nineteenth century maps and lists of districts:
- A Guide to the Arrangement of the Registration Districts Listed in the Indexes to the Civil Registration of England and Wales. Second Edition. Salt Lake City, Utah, USA: Family History Library, 1977. (Family History Library book 942 V2icr 1977; film 990269 items 4–5; fiche 6020287)
The Family History Library has copies of the indexes. Go to the Family History Library Catalog to find the film of fiche numbers for each year of birth, death or marriage.
- Go to the library catalog.
- Click Place Search.
- Type England and click Search.
- Click England in the list of results.
- Click the topic of Civil Registration-Indexes.
- Click one of the following titles:
- Click View Film Notes to see the film and fiche numbers.
If you know the registration district, you may wish to order a certificate from the superintendent registrar, since search policies are often more liberal and mail order requests less expensive than through the General Register Office (GRO). The GRO index reference numbers do not help the superintendent registrar locate records in his or her district. Registrars usually will not search marriage records because marriage registration procedures are so complex.
Addresses for superintendent registrars’ are found in:
- The Official List of Registration Offices. London, England: Her Majesty’s Stationery Office, 1993. (FHL book Q 942 X4g 1993.)
- District Register Offices in England and Wales. Fourth Edition. Yorkshire, England: East Yorkshire Family History Society, 1989. (Family History Library book 942 E4ew 1989.)
Addresses for the superintendent registrars can also be found on the Internet through the GENUKI Web site at:
Keep in mind that over time district boundaries have changed, and some districts have been abolished.
Records at the Family History Library
The Family History Library has microfilm copies of the civil registration indexes of all births, marriages, and deaths for England and Wales from 1837 through 1980. A microfiche copy of the indexes covering 1837–1983 is also available. The library does not have any actual civil registration certificates. However, under the section above, "Information Recorded in Civil Registers", note that post-1837 church marriages are an exact replica of the civil certificates of marriage. Thus the library has microfilms of church baptisms, marriages, or burial records for the same time period for many areas.
To locate the Indexes with their microfilm and microfiche numbers, type in ENGLAND in the 'Place Search' of the Family History Library Catalog and search the topic 'Civil Registration - Indexes'. Here's a link to catalog entry for the Civil Registration Indexes of Birth, marriages and deaths for England and Wales.
They are also listed in the following book:
- England and Wales Civil Registration Indexes on Microfiche and Microfilm. Salt Lake City, Utah: Family History Library, 1997. (Family History Library book 942 V2ic 1997).
Family History Library Training Online
The Family History Library is now offering an online series of five lessons on genealogical research in England entitled "England Beginning Research." This video series includes one lesson on Civil Registration and is available for anyone to view at their own computer. These lessons are available on www.familysearch.org. On the home page, click on 'Library' and select 'Education'. There are no registration or password requirements for viewing these lessons.