FamilySearch Indexing: US—1940 Federal Census, Project Updates

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Presentation - How to Index the 1940 Census

If you need to capture the Household Number and/or the Surname from the previous image and the image is a duplicate, or the numbers are not in the proper sequence, mark these fields blank.

If Same House/Same Place/Same City are on the document and the enumerator wrote place names in the County and State field, Blank the County and State field- unless it is a child under 5 then all fields are blank.

Street Addresses are not indexed.

We do not index the Supplemental names at the bottom of the Census sheets.

If no military rank is recorded in column 7 (Name) do not enter a military rank from column 28 (Occupation) in the Titles and Terms field. Tab past the Titles and Terms field.

Entries such as Alberta Canada that are recorded in the residence field - Index both place names in the field for the column where they are entered, separated by a space.

The City of Residence Field may contain entries such as "inst" or "R" - Enter what is written.

If a name has been crossed out index the information in that record. (Even if "Error" is recorded)

When there are numbers in the Relation Column (instead of relationships) mark the field blank.

Sep in the marital status column - enter M

When there is only a T in the number of household field, mark the field blank.

Often, an entry was crossed out, and a code number was added to the census form. Ignore these code numbers, and index what was originally written in the census field. For example, the letter "M" in column 12 (Marital Status) may have been crossed out, and the code "7" added to the field. In this case, type M in the Marital Status field of the indexing data entry area, and ignore the "7."

R and same house written in the residence City field- If there are places in the county and state fields- please index the R- not same house.

Same house/place written across all three residence fields- index only in the city and mark the other two blank.

If information is written in residence fields for a child under 5- blank the fields