Difference between revisions of "Help:Submitting Images for Approval"

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{{Help article}}
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{{Help article}}<br>
  
Watch a [https://help.familysearch.org/kb/tutorials/en/fsdemos/FS_index.html?v=https://help.familysearch.org/kb/tutorials/en/fsdemos/WikiImages video demonstration] of how to add images to the wiki.
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[[Help:Selecting images for the Wiki|Images you would like to upload]] to the wiki must be submitted for approval by the wiki support team. This article&nbsp;gives you the steps to take to submit those images<span style="line-height: 1.5em;">.</span>
  
After [[Help:Selecting images for the Wiki|finding an appropriate image]] that you want to add to the Wiki there are two possible routes to add an image to a page: <br>
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Note: If you are a long-time wiki contributor, you may have be given [[Special:ListGroupRights|Reviewer rights]] that allow you to upload the image yourself. See the wiki article, [[Help:Uploading Images and Files with Reviewer Rights|Uploading Images and Files with Reviewer Rights]]for those instructions.
  
:#submit the image for approval and uploading (as described in this article), or
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=== Submitting Images  ===
:#without prior approval (as described in [[Help:Uploading images and files]]) - This method is only available to users with [[Special:ListGroupRights|upload rights]] (Reviewer and above).
 
  
=== Submitting Images ===
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This article will teach you the process of submitting an image. If this is your first time, read this whole article before submitting an image file. After the submission is sent, you will be notified if the image was approved and uploaded to the wiki.
  
This article will teach you how to get the image approved and uploaded. When the image is uploaded, it will not be added to an actual Wiki page, but rather in the image namespace, much like a storage space for the images or files. After submitting the image or file for approval, you will be notified that the image was uploaded. Later, if and when your image is approved, you will be notified that it was approved. You will be given a link to your image. You will then need to [[Insert an uploaded image in an article|insert the uploaded image]] into the Wiki page where you want it to appear.
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Uploaded Image files that are approved are automatically added to the wiki and are NOT added to an actual Wiki page. Once it has been approved and uploaded, a link to your image will be sent to you. You can then add additional information to the image file, add a category, or [[Help:Adding images to articles|add it to a Wiki page]].  
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| align="left" valign="top" | '''Step 1:<br>'''Log in to Family Search Wiki.<br>
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| valign="top" align="left" | '''Step 1:<br>'''Log in to FamilySearch Wiki.
 
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| valign="top" align="left" | '''Step 2:<br>''' Go to the navigation bar on the left and go to the menu, Volunteer and Helper. 
'''Step 2:''' <br>Click '''Upload File''' in the "Toolbox" section of the navigation bar.
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| align="center" valign="top" | &nbsp;[[Image:Toolbox3.png|thumb|center|120px]]
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| valign="top" align="left" | '''Step 3:<br>''' Under, Volunteer and Helper, click on '''Upload File/Image.'''  
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| valign="top" align="left" |[[File:Upload file and image.jpg|200px|left]]
 
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'''Step 4:<br>'''This will open a window titled&nbsp;'''Email File for Authorization'''. <br> [[File:Email file for authorization.jpg|left|600px]]
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'''Step 5:'''<br>Your email address and name automatically appear in the appropriate fields.
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| valign="top" align="left" | '''Step 6:'''<br>Click '''Browse '''and select the file from your computer for upload authorization. The maximum size of the image to upload is 5 MB. Make sure you are selecting the right image.<br>  
'''Step 3:'''<br>This will open a window titled&nbsp;'''Email File for Authorization'''. <br>
 
[[Image:EmailFileforAuth1.png|left|450px]]
 
 
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| valign="top" align="left" | &nbsp;[[File:Email file for authorization3.jpg|600px|left]]
<br><br><br>'''Step 4:'''<br>If you are logged in to the Wiki, your email address and name automatically appear in the appropriate fields. Verify the information is correct. If the information is not correct, please update your profile in the Personal Tools section of the sidebar.
 
| align="center" valign="top" | <br><br><br><br><br><br>[[Image:EmailFileforAuth1.1.png|thumb|450px]]&nbsp;
 
 
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| align="left" valign="top" | '''Step 5:'''<br>Click '''Browse '''and select&nbsp;the file from your computer for upload authorization. Make sure you are selecting the right image. It will be difficult to correct later.<br>  
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| valign="top" align="left" | '''Step 7:'''<br>Select a '''Title of Image'''. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the '''Date Created''' for the image or the Date of publication, an approximate date if that is all you know.<br>  
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| align="left" valign="top" | '''Step 6:'''<br>Select a '''Title of&nbsp;Image'''. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the approximate date the image was taken. Add a description of the image, including copyright or licensing details, microform numbers or call numbers, locations relevant to the image or where it was obtained, or other important details in the&nbsp;'''Description''' box.<br>
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'''Step 7:'''<br><br>At the bottom of the page are two buttons. One of these buttons must be clicked or the image file will not be sent. If the image is a Family History Library acquisition, please click the bottom button. If the image or file&nbsp;is not&nbsp;a Family History Library acquisition, and&nbsp;the image is not copyrighted by anyone&nbsp;other than you, click the&nbsp;top button. The top button&nbsp;verifies that you take responsibility for&nbsp; submitting&nbsp;the image&nbsp;or file.&nbsp;Click '''Send File.'''<br>  
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'''Step 8:''' '''Description:''' Add a brief description of the image and historical background.
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'''Step 9:''' '''Give permission.''' Be sure to include copyright information. If the image has a copyright, then state what it is and what permission you have to upload it. If you created the image, then state it and give FamilySearch permission to use that image.
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| valign="top" align="left" | &nbsp;[[File:Email file for authorization6.jpg|600px|left]]
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| valign="top" align="left" | '''Step 10:'''<br>The rest of the page has several questions about the license you wish to add to the image and whether there are living people in the image. Fill this out in accordance to the [[FamilySearch Wiki:Conditions of Use]]  When ready to send the image file, click '''Send File.'''<br>
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=== After Submitting Your Images  ===
  
{{Note|You should see the Email File for Authorization page with the message “Your image/document has been sent for authorization. Upon authorization you will receive a reply and be able to link/embed the image/document into the desired page.”}}
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'''Step 11:'''<br>Your image file will be sent to the FamilySearch Wiki support staff. Its a good idea to only send a few images at a time and keep track of what you send. If they get "lost," you will only have a few to resend.
  
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'''Step 12:'''<br> An email will be sent from the FamilySearch Wiki support staff. This email will either: 1) state the image was not approved and give the reason 2) request additional information in order that it might be approved or 3) state the image has been approved, in which case you will be given a link to the image file. Also, a Case ID number will be given.
  
'''Step 8:'''<br>Your image file will be sent to the Family Search wiki support staff. Upon receipt, an email will be automatically generated and sent acknowledging the receipt. It will also give a Case ID number, but the name of the image is not given. If you sent more than one image file, you will not know which the Case ID number applies to which image file.
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Once your image file has been approved, it will be uploaded to the FamilySearch Research Wiki. Do not be surprised if there are changes to the "official" name of the file. It is common to see plus signs instead of the original spaces. Also it is possible that the type of format for the image file may also have been changed. This new official name must be used when you place it on a Wiki page. If you have problems getting the image to appear on the Wiki page, contact the support staff with the problem, using the email address given. Include the official name of the image file and its Case ID number.
  
It is also a good idea to only send a few images at a time to the Family Search Research Wiki. It may take longer, but you will feel better about the process. Anything over a few and somehow the image files may possibly be dropped from the system. If you do not receive an email acknowledging the receipt of your image file, then it has been lost. The Family Search wiki support staff has no record of that image file.
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=== What do I do Next?  ===
  
In about a day's time from the acknowledgment email, another email will be sent from the Family Search wiki support staff. This email will state that the image has been approved or request additional information in order that it might be approved or give the reason for it not being approved. In either case the name of the image should be given along with the Case ID number. If you have any further questions about this image file for the support staff, use the name and the Case ID number.
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'''Step 13:'''<br> An image file may be searched by name like any article in the FamilySearch Research Wiki. Type the keyword(s) into the search box and hit Enter or else click the Search button. A list of articles show, but look to the left and hit the Multimedia link. Now a list of image files show. Scroll down to the one you want.  
  
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Open your image file. The sections after the actual image and before the "File History" section can be edited by any contributor, other parts cannot. Add a "Summary" section explaining what your image shows. Then, add categories you feel are appropriate for your file. If you do not add a category, Wiki Support Staff will do so for you. Then save the image file.
  
'''Step 9:'''<br>Once your image file has been approved, it will be uploaded to the Family Search Research Wiki. Do not be surprised if the "official" name of the file has been changed. It is common to see plus signs, negative signs, and underlines instead of the original spaces. Also it is possible for the format of the image file to be changed. But none of these changes matter as long as it results in an image file that can be used. If not, contact the support staff.
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'''Step 14:'''<br> [[Help:Adding images to articles|You can now insert this image file into a wiki page.]] <br><br>  
 
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<center>{{Contributor Help badge
An image file may be searched by name like any article in the Family Search Research Wiki. Type the keyword(s) into the search box and hit the Enter button. A list of article shows, but look to the left and hit the Multimedia link. Now a list of image files shows. Scroll down to the one you want and open it.
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There are sections of the image file that a regular contributor cannot change. But the sections  between the image and the "File History" section can be edited by anyone. Add a "Summary" section explaining what your image shows. Then change the "License" section to include all the Categories where you feel your image maybe useful. After you save the file, the category names will show up at the very bottom of that image file.
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The image file can now be searched by Category. Check out all the Categories that you placed your image file in, scroll down toward the bottom. Make sure that your image file is there.
 
 
 
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Latest revision as of 04:33, 19 September 2016

Help-content.png This help article will guide you as you edit in the Wiki. See Contributor Help for more help articles.


Images you would like to upload to the wiki must be submitted for approval by the wiki support team. This article gives you the steps to take to submit those images.

Note: If you are a long-time wiki contributor, you may have be given Reviewer rights that allow you to upload the image yourself. See the wiki article, Uploading Images and Files with Reviewer Rightsfor those instructions.

Submitting Images

This article will teach you the process of submitting an image. If this is your first time, read this whole article before submitting an image file. After the submission is sent, you will be notified if the image was approved and uploaded to the wiki.

Uploaded Image files that are approved are automatically added to the wiki and are NOT added to an actual Wiki page. Once it has been approved and uploaded, a link to your image will be sent to you. You can then add additional information to the image file, add a category, or add it to a Wiki page.

Step 1:
Log in to FamilySearch Wiki.
Step 2:
Go to the navigation bar on the left and go to the menu, Volunteer and Helper.
Step 3:
Under, Volunteer and Helper, click on Upload File/Image.
Upload file and image.jpg
Step 4:
This will open a window titled Email File for Authorization.
Email file for authorization.jpg

Step 5:
Your email address and name automatically appear in the appropriate fields.

Email file for authorization2.jpg
Step 6:
Click Browse and select the file from your computer for upload authorization. The maximum size of the image to upload is 5 MB. Make sure you are selecting the right image.
 
Email file for authorization3.jpg
Step 7:
Select a Title of Image. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the Date Created for the image or the Date of publication, an approximate date if that is all you know.
 
Email file for authorization4.jpg

Step 8: Description: Add a brief description of the image and historical background.

 
Email file for authorization5.jpg

Step 9: Give permission. Be sure to include copyright information. If the image has a copyright, then state what it is and what permission you have to upload it. If you created the image, then state it and give FamilySearch permission to use that image.

 
Email file for authorization6.jpg
Step 10:
The rest of the page has several questions about the license you wish to add to the image and whether there are living people in the image. Fill this out in accordance to the FamilySearch Wiki:Conditions of Use When ready to send the image file, click Send File.

After Submitting Your Images

Step 11:
Your image file will be sent to the FamilySearch Wiki support staff. Its a good idea to only send a few images at a time and keep track of what you send. If they get "lost," you will only have a few to resend.

Step 12:
An email will be sent from the FamilySearch Wiki support staff. This email will either: 1) state the image was not approved and give the reason 2) request additional information in order that it might be approved or 3) state the image has been approved, in which case you will be given a link to the image file. Also, a Case ID number will be given.

Once your image file has been approved, it will be uploaded to the FamilySearch Research Wiki. Do not be surprised if there are changes to the "official" name of the file. It is common to see plus signs instead of the original spaces. Also it is possible that the type of format for the image file may also have been changed. This new official name must be used when you place it on a Wiki page. If you have problems getting the image to appear on the Wiki page, contact the support staff with the problem, using the email address given. Include the official name of the image file and its Case ID number.

What do I do Next?

Step 13:
An image file may be searched by name like any article in the FamilySearch Research Wiki. Type the keyword(s) into the search box and hit Enter or else click the Search button. A list of articles show, but look to the left and hit the Multimedia link. Now a list of image files show. Scroll down to the one you want.

Open your image file. The sections after the actual image and before the "File History" section can be edited by any contributor, other parts cannot. Add a "Summary" section explaining what your image shows. Then, add categories you feel are appropriate for your file. If you do not add a category, Wiki Support Staff will do so for you. Then save the image file.

Step 14:
You can now insert this image file into a wiki page.

Help-content.png Questions?
Visit the Get Help to receive help with contributing to the Wiki.