Difference between revisions of "Help:Submitting Images for Approval"

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[[Help:Selecting images for the Wiki|Images you would like to upload]] to the wiki must be submitted for approval by the wiki support team. This article&nbsp;gives you the steps to take to submit those images<span style="line-height: 1.5em;">.</span>  
 
[[Help:Selecting images for the Wiki|Images you would like to upload]] to the wiki must be submitted for approval by the wiki support team. This article&nbsp;gives you the steps to take to submit those images<span style="line-height: 1.5em;">.</span>  
  
<span style="line-height: 1.5em;" />''(If you are a long-time wiki contributor, you might be given&nbsp;''[[Special:ListGroupRights|''Reviewer rights'']]''<span style="line-height: 1.5em;">&nbsp;that allow you to upload the image yourself. See</span><span style="line-height: 1.5em;">&nbsp;</span>''[[Help:Uploading images and files|''Uploading images and files'']]''<span style="line-height: 1.5em;">&nbsp;for those instructions</span><span style="line-height: 1.5em;">.)</span>''
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Note: If you are a long-time wiki contributor, you may have be given [[Special:ListGroupRights|Reviewer rights]] that allow you to upload the image yourself. See the wiki article, [[Help:Uploading Images and Files with Reviewer Rights|Uploading Images and Files with Reviewer Rights]]for those instructions.
  
 
=== Submitting Images  ===
 
=== Submitting Images  ===
  
This article will teach you how to get an image file approved and uploaded. If this is your first time, read this whole article before submitting an image file. After the submission, you will be notified when the image was received. You will be notified later when and if it was approved and uploaded.  
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This article will teach you the process of submitting an image. If this is your first time, read this whole article before submitting an image file. After the submission is sent, you will be notified if the image was approved and uploaded to the wiki.  
  
You can also watch a&nbsp;[https://help.familysearch.org/kb/tutorials/en/fsdemos/FS_index.html?v=https://help.familysearch.org/kb/tutorials/en/fsdemos/WikiImages video demonstration]&nbsp;of how to add images to the wiki.  
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Uploaded Image files that are approved are automatically added to the wiki and are NOT added to an actual Wiki page. Once it has been approved and uploaded, a link to your image will be sent to you. You can then add additional information to the image file, add a category, or [[Help:Adding images to articles|add it to a Wiki page]].  
  
Image files are automatically added to image namespace rather than to any actual Wiki page. This namespace is much like a storage space for the images or files. You will be given a link to your image. You can then add information to the image file, or add it to a category, or [[Help:Adding images to articles|add it to a Wiki page]].
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{| cellspacing="5" cellpadding="5" border="0" width="70%" class="FCK__ShowTableBorders"
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| valign="top" align="left" | '''Step 1:<br>'''Log in to FamilySearch Wiki.
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|-
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| valign="top" align="left" | '''Step 2:<br>''' Go to the navigation bar on the left and go to the menu, Volunteer and Helper. 
 
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| align="left" valign="top" | '''Step 1:<br>'''Log in to Family Search Wiki.<br>
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| valign="top" align="left" | '''Step 3:<br>''' Under, Volunteer and Helper, click on '''Upload File/Image.'''
 
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| valign="top" align="left" |[[File:Upload file and image.jpg|200px|left]]
'''Step 2:''' <br>Click '''Upload File''' in the "Toolbox" section of the navigation bar.
 
 
 
| align="center" valign="top" | &nbsp;[[Image:Toolbox3.png|thumb|center]]
 
 
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{| cellspacing="5" cellpadding="5" border="0" width="70%" class="FCK__ShowTableBorders"
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|-
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'''Step 4:<br>'''This will open a window titled&nbsp;'''Email File for Authorization'''. <br> [[File:Email file for authorization.jpg|left|600px]]
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'''Step 5:'''<br>Your email address and name automatically appear in the appropriate fields.
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| valign="top" align="left" | [[File:Email file for authorization2.jpg|600px|left]]
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| valign="top" align="left" | '''Step 6:'''<br>Click '''Browse '''and select the file from your computer for upload authorization. The maximum size of the image to upload is 5 MB. Make sure you are selecting the right image.<br>
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| valign="top" align="left" | &nbsp;[[File:Email file for authorization3.jpg|600px|left]]
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| valign="top" align="left" | '''Step 7:'''<br>Select a '''Title of Image'''. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the '''Date Created''' for the image or the Date of publication, an approximate date if that is all you know.<br>
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| valign="top" align="left" | &nbsp;[[File:Email file for authorization4.jpg|600px|left]]
 
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'''Step 3:'''<br>This will open a window titled&nbsp;'''Email File for Authorization'''. <br> [[Image:EmailFileforAuth1.png|left|450px|EmailFileforAuth1.png]]
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'''Step 8:''' '''Description:''' Add a brief description of the image and historical background.  
 
 
 
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| valign="top" align="left" | &nbsp;[[File:Email file for authorization5.jpg|600px|left]]
<br><br><br>'''Step 4:'''<br>If you are logged in to the Wiki, your email address and name automatically appear in the appropriate fields. Verify the information is correct. If the information is not correct, please update your profile in the Personal Tools section of the sidebar.
 
 
 
| align="center" valign="top" | <br><br><br><br><br><br>[[Image:EmailFileforAuth1.1.png|thumb|450px]]&nbsp;
 
 
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| align="left" valign="top" | '''Step 5:'''<br>Click '''Browse '''and select&nbsp;the file from your computer for upload authorization. Make sure you are selecting the right image. It will be difficult to correct later.<br>
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| valign="top" align="left" |  
| align="center" valign="top" | &nbsp;[[Image:EmailFileforAuth2.1.png|thumb|450px]]
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'''Step 9:''' '''Give permission.''' Be sure to include copyright information. If the image has a copyright, then state what it is and what permission you have to upload it. If you created the image, then state it and give FamilySearch permission to use that image.  
 
|-
 
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| align="left" valign="top" | '''Step 6:'''<br>Select a '''Title of&nbsp;Image'''. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the '''Date Created''' for the image or the Date of publication, an approximate date if that is all you know.<br>
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| valign="top" align="left" | &nbsp;[[File:Email file for authorization6.jpg|600px|left]]
| align="center" valign="top" | &nbsp;[[Image:EmailFileforAuth3.1.png|thumb|450px]]
 
 
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| valign="top" align="left" | '''Step 10:'''<br>The rest of the page has several questions about the license you wish to add to the image and whether there are living people in the image. Fill this out in accordance to the [[FamilySearch Wiki:Conditions of Use]] When ready to send the image file, click '''Send File.'''<br>
'''Step 7:'''
 
'''Description:'''  Add a brief description of the image and historical background. Be sure to include copyright information. If the image has a copyright, then state what it is and what permission you have to upload it. If you created the image, then state it and give Family Search permission to use that image.
 
 
 
 
 
 
'''Step 8:'''<br>The rest of the page has several questions to answer. Fill this out in accordance to the [[FamilySearch Wiki:Conditions of Use]] Some of this is to determine the type of license. Make sure you understand. When ready to send the image file, click '''Send File.'''<br>  
 
 
 
{{Note|You should see the Email File for Authorization page with the message “Your image/document has been sent for authorization. Upon authorization you will receive a reply and be able to link/embed the image/document into the desired page.”}}
 
 
 
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=== After Submitting Your Images  ===
 
=== After Submitting Your Images  ===
  
'''Step 9:'''<br>Your image file will be sent to the Family Search wiki support staff. Upon receipt, an email will be automatically generated and sent acknowledging the receipt. It will also give a Case ID number, but the name of the image is not given. If you sent more than one image file, you will not know which the Case ID number applies to which image file. But keep the Case ID numbers handy in case you later need to contact the support staff.  
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'''Step 11:'''<br>Your image file will be sent to the FamilySearch Wiki support staff. Its a good idea to only send a few images at a time and keep track of what you send. If they get "lost," you will only have a few to resend.
  
If you do not receive an email acknowledging the receipt of your image file, then it has probably been lost and the wiki support staff will have no record. Also, its a good idea to only send a few images at a time to the Family Search Research Wiki. It may take longer, but you will feel better about the process. Anything over a few image files and somehow they may possibly be dropped from the system.  
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'''Step 12:'''<br> An email will be sent from the FamilySearch Wiki support staff. This email will either: 1) state the image was not approved and give the reason 2) request additional information in order that it might be approved or 3) state the image has been approved, in which case you will be given a link to the image file. Also, a Case ID number will be given.  
  
'''Step 10:'''<br> In about a day's time after the acknowledgment email, another email will be sent from the Family Search wiki support staff. This email will state that the image has been approved or else request additional information in order that it might be approved or else give the reason for it not being approved. If approved, a link will be given to the image file. And the Case ID number should be given in the email along with the name of the image(sometimes incorrectly). Keep the Case ID number handy if you later need to contact the support staff about this image file.
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Once your image file has been approved, it will be uploaded to the FamilySearch Research Wiki. Do not be surprised if there are changes to the "official" name of the file. It is common to see plus signs instead of the original spaces. Also it is possible that the type of format for the image file may also have been changed. This new official name must be used when you place it on a Wiki page. If you have problems getting the image to appear on the Wiki page, contact the support staff with the problem, using the email address given. Include the official name of the image file and its Case ID number.
 
 
Once your image file has been approved, it will be uploaded to the Family Search Research Wiki. Do not be surprised if there are changes to the "official" name of the file. It is common to see plus signs, negative signs, and underlines instead of the original spaces. Also it is possible that the type of format for the image file may have been changed. But none of these changes matter much if it results in an image file that can still be used. Try it out first using the actual name of the image file. But if it doesn't work, contact the support staff with the problem, give the actual name of the image file and its Case ID number.
 
  
 
=== What do I do Next?  ===
 
=== What do I do Next?  ===
  
'''Step 11:'''<br> An image file may be searched by name like any article in the Family Search Research Wiki. Type the keyword(s) into the search box and hit the Enter or Search button. A list of articles show, but look to the left and hit the Multimedia link. Now a list of image files show. Scroll down to the one you want.
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'''Step 13:'''<br> An image file may be searched by name like any article in the FamilySearch Research Wiki. Type the keyword(s) into the search box and hit Enter or else click the Search button. A list of articles show, but look to the left and hit the Multimedia link. Now a list of image files show. Scroll down to the one you want.  
 
 
Open your image file. The sections after the actual image and before the "File History" section can be edited by any contributor, other parts cannot. Add a "Summary" section explaining what your image shows. Then change the "License" section to include all the Categories where you feel your image may be useful. After you save the file, your changes will be part of the image file.  
 
  
The category names will show up at the very bottom of the image file. Click on every category you placed your image in. For each category, scroll down toward the bottom where the images are located. Make sure that your image file is located there.  
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Open your image file. The sections after the actual image and before the "File History" section can be edited by any contributor, other parts cannot. Add a "Summary" section explaining what your image shows. Then, add categories you feel are appropriate for your file. If you do not add a category, Wiki Support Staff will do so for you. Then save the image file.  
  
'''Step 12:'''<br> [[Help:Adding images to articles|You can now insert this image file into a wiki page.]] <br><br>  
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'''Step 14:'''<br> [[Help:Adding images to articles|You can now insert this image file into a wiki page.]] <br><br>  
 
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Latest revision as of 04:33, 19 September 2016

Help-content.png This help article will guide you as you edit in the Wiki. See Contributor Help for more help articles.


Images you would like to upload to the wiki must be submitted for approval by the wiki support team. This article gives you the steps to take to submit those images.

Note: If you are a long-time wiki contributor, you may have be given Reviewer rights that allow you to upload the image yourself. See the wiki article, Uploading Images and Files with Reviewer Rightsfor those instructions.

Submitting Images

This article will teach you the process of submitting an image. If this is your first time, read this whole article before submitting an image file. After the submission is sent, you will be notified if the image was approved and uploaded to the wiki.

Uploaded Image files that are approved are automatically added to the wiki and are NOT added to an actual Wiki page. Once it has been approved and uploaded, a link to your image will be sent to you. You can then add additional information to the image file, add a category, or add it to a Wiki page.

Step 1:
Log in to FamilySearch Wiki.
Step 2:
Go to the navigation bar on the left and go to the menu, Volunteer and Helper.
Step 3:
Under, Volunteer and Helper, click on Upload File/Image.
Upload file and image.jpg
Step 4:
This will open a window titled Email File for Authorization.
Email file for authorization.jpg

Step 5:
Your email address and name automatically appear in the appropriate fields.

Email file for authorization2.jpg
Step 6:
Click Browse and select the file from your computer for upload authorization. The maximum size of the image to upload is 5 MB. Make sure you are selecting the right image.
 
Email file for authorization3.jpg
Step 7:
Select a Title of Image. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the Date Created for the image or the Date of publication, an approximate date if that is all you know.
 
Email file for authorization4.jpg

Step 8: Description: Add a brief description of the image and historical background.

 
Email file for authorization5.jpg

Step 9: Give permission. Be sure to include copyright information. If the image has a copyright, then state what it is and what permission you have to upload it. If you created the image, then state it and give FamilySearch permission to use that image.

 
Email file for authorization6.jpg
Step 10:
The rest of the page has several questions about the license you wish to add to the image and whether there are living people in the image. Fill this out in accordance to the FamilySearch Wiki:Conditions of Use When ready to send the image file, click Send File.

After Submitting Your Images

Step 11:
Your image file will be sent to the FamilySearch Wiki support staff. Its a good idea to only send a few images at a time and keep track of what you send. If they get "lost," you will only have a few to resend.

Step 12:
An email will be sent from the FamilySearch Wiki support staff. This email will either: 1) state the image was not approved and give the reason 2) request additional information in order that it might be approved or 3) state the image has been approved, in which case you will be given a link to the image file. Also, a Case ID number will be given.

Once your image file has been approved, it will be uploaded to the FamilySearch Research Wiki. Do not be surprised if there are changes to the "official" name of the file. It is common to see plus signs instead of the original spaces. Also it is possible that the type of format for the image file may also have been changed. This new official name must be used when you place it on a Wiki page. If you have problems getting the image to appear on the Wiki page, contact the support staff with the problem, using the email address given. Include the official name of the image file and its Case ID number.

What do I do Next?

Step 13:
An image file may be searched by name like any article in the FamilySearch Research Wiki. Type the keyword(s) into the search box and hit Enter or else click the Search button. A list of articles show, but look to the left and hit the Multimedia link. Now a list of image files show. Scroll down to the one you want.

Open your image file. The sections after the actual image and before the "File History" section can be edited by any contributor, other parts cannot. Add a "Summary" section explaining what your image shows. Then, add categories you feel are appropriate for your file. If you do not add a category, Wiki Support Staff will do so for you. Then save the image file.

Step 14:
You can now insert this image file into a wiki page.

Help-content.png Questions?
Visit the Get Help to receive help with contributing to the Wiki.