Help:Submitting Images for Approval

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Revision as of 20:21, 22 January 2013 by Sabwoo (talk | contribs) (After Submitting Your Images: revised wording)

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Help-content.png This help article will guide you as you edit in the Wiki. See Contributor Help for more help articles.

Watch a video demonstration of how to add images to the wiki.

After finding an appropriate image that you want to add to the Wiki there are two possible routes to add an image to a page:

  1. submit the image for approval and uploading (as described in this article), or
  2. without prior approval (as described in Help:Uploading images and files) - This method is only available to users with upload rights (Reviewer and above).

Submitting Images

This article will teach you how to get an image file approved and uploaded. If this is your first time, read this whole article before submitting an image file. After submitting the image file for approval, you will be notified that the image was received. You will be notified later if it was approved and uploaded.

Image files are automatically added to image namespace rather than to any actual Wiki page. This namespace is much like a storage space for the images or files. You will be given a link to your image. You can then add the image to a category and/or a Wiki page where you want it to appear.

Step 1:
Log in to Family Search Wiki.

Step 2:
Click Upload File in the "Toolbox" section of the navigation bar.


Step 3:
This will open a window titled Email File for Authorization.


Step 4:
If you are logged in to the Wiki, your email address and name automatically appear in the appropriate fields. Verify the information is correct. If the information is not correct, please update your profile in the Personal Tools section of the sidebar.

Step 5:
Click Browse and select the file from your computer for upload authorization. Make sure you are selecting the right image. It will be difficult to correct later.
Step 6:
Select a Title of Image. This should be the same as the name of the image. Make sure the Title is the correct one. It will be difficult to correct later. Include the approximate date the image was taken. Add a description of the image, including copyright or licensing details, microform numbers or call numbers, locations relevant to the image or where it was obtained, or other important details in the Description box.

Step 7:

At the bottom of the page are two buttons. One of these buttons must be clicked or the image file will not be sent. If the image is a Family History Library acquisition, please click the bottom button. If the image or file is not a Family History Library acquisition, and the image is not copyrighted by anyone other than you, click the top button. The top button verifies that you take responsibility for  submitting the image or file. Click Send File.

After Submitting Your Images

Step 8:
Your image file will be sent to the Family Search wiki support staff. Upon receipt, an email will be automatically generated and sent acknowledging the receipt. It will also give a Case ID number, but the name of the image is not given. If you sent more than one image file, you will not know which the Case ID number applies to which image file. But keep the Case ID numbers handy in case you later need to contact the support staff.

If you do not receive an email acknowledging the receipt of your image file, then it has been lost and the wiki support staff will have no record. Also, its a good idea to only send a few images at a time to the Family Search Research Wiki. It may take longer, but you will feel better about the process. Anything over a few and somehow the image files may possibly be dropped from the system.

In about a day's time after the acknowledgment email, another email will be sent from the Family Search wiki support staff. This email will state that the image has been approved or request additional information in order that it might be approved or give the reason for it not being approved. In any case, a link will be given to the image file. And the name of the image should be given (sometimes incorrectly), along with the Case ID number. Keep the Case ID number handy for when you contact the support staff about this image file.

Step 9:
Once your image file has been approved, it will be uploaded to the Family Search Research Wiki. Do not be surprised if there are changes to the "official" name of the file. It is common to see plus signs, negative signs, and underlines instead of the original spaces. Also it is possible that the type of format for the image file has been changed. But none of these changes matter much if it results in an image file that can still be used. Try it out first. But if it doesn't work, contact the support staff. Use the "official" name and the Case ID number.

An image file may be searched by name like any article in the Family Search Research Wiki. Type the keyword(s) into the search box and hit the Enter or Search button. A list of articles show, but look to the left and hit the Multimedia link. Now a list of image files show. Scroll down to the one you want.

Open your image file. The sections after the actual image and before the "File History" section can be edited by any contributor, other parts cannot. Add a "Summary" section explaining what your image shows. Then change the "License" section to include all the Categories where you feel your image may be useful. After you save the file, your changes will be part of the image file.

The category names will show up at the very bottom of the image file. Click on every category you placed your image in. For each category, scroll down toward the bottom where the images are located. Make sure that your image file is there.

What do I do Next?

Step 10:
You can now insert this image file into a wiki page.

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